Regular Meeting
Tuesday, January 24, 2006
7:30 p.m. 
F. Gordon Battle Courtroom
106 East Margaret Lane 
Hillsborough, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments

4.  County Manager's Report

5.  Items for Decision--Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from August 22, August 29, October 3, November 2, November 15, and December 5, all of 2005 as submitted by the Clerk to the Board. 

b.      Appointments - None

c.       Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 91 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Property Tax Refunds APPROVED

The Board will consider adoption of a refund resolution related to two (2) requests for property tax refund in accordance with N.C. General Statute 105-381. 

e.      Property Tax Releases APPROVED

The Board will consider adoption of a resolution to release property values related to three (3) requests for property tax release requests in accordance with N.C. General Statute 105-381. 

f.        Property Value Changes APPROVED

The Board will consider approving value changes made in property values after the 2005 Board of Equalization and Review has adjourned. 

g.      Resolution Creating a Special Board of Equalization and Review APPROVED

The Board will consider a resolution providing for the appointment of a special board of equalization and review to carry out the statutory responsibilities of ensuring that tax lists and tax records comply with the provisions of the North Carolina Machinery Act and direct staff to recruit applicants for the E&R Board, with appointments to be made at a future Commissioners' meeting. 

h.      Housing Rehabilitation Contract Awards APPROVED

The Board will consider awarding one contract for the County CDBG Scattered Site Housing Rehabilitation Program. 

i.        Renewal Agreement Between Chapel Hill Training and Outreach, Inc. and Health Department for Social Worker II APPROVED

The Board will consider approving an agreement renewal between Chapel Hill Training Outreach Inc. and the Health Department for the support of a Social Worker II position for the Early Head Start Program and authorize the Chair to sign subject to final review by staff and the County Attorney. 

j.        Lease/License Renewal Agreement - Alternate Daily Landfill Cover APPROVED

The Board will consider approving the 2-year renewal of a license/lease agreement with Landfill Service Corporation to provide material that, in accordance with State regulations, is sprayed on the working face of the landfill after each day of operation and authorize the Chair to sign subject to final review by staff and the County Attorney. 

k.      Classification Plan Amendment - Add Class of Heavy Equipment Mechanic Supervisor APPROVED

The Board will consider amending the Orange County Classification and Pay Plan by adding a new class of Heavy Equipment Mechanic Supervisor at Salary Grade 17.  Salary Grade 17 has a hiring range of $37,039 - $59,211.  

l.        Preventive Home Visit Research Project for the Elderly with UNC Occupational Science Division APPROVED

The Board will consider approving the DOA's Eldercare Services to participate in a preventive home visit research project to be submitted for NIH funding by UNC Occupational Science Division and authorize the Manager to sign a subcontract commitment letter of participation. 

m.    Continuation Grant Acceptance for Primary Care Services at Health Department APPROVED

The Board will consider accepting the continuation grant funds for primary care services at the Health Department for the period January through May 30, 2006 and authorize the implementation of the grant. 

n.      Disposal of Surplus County Real Property APPROVED

The Board will consider declaring as surplus property that is owned by the County on Graham Street, Chapel Hill; and to consider accepting an offer of $38,018 from Toben Properties, LLC, to purchase that property, subject to upset bid; direct the Clerk to the Board to advertise as indicated in the resolution; and authorize the Attorney, Manager and his designees to execute documents to affect the sale at such time the upset bid requirements may be met. 

o.      Budget Amendment #8 APPROVED

The Board will consider approving budget ordinance and capital project ordinance amendments for fiscal year 2005-06. 

p.      Contract for Roof Asset Management Program Update APPROVED

The Board will consider approval of a contract for the assessment of the condition of roofs on all County buildings, and preparation of roof asset management software for those roofs and authorize the Purchasing Director to develop a contract, subject to final review by staff and the County Attorney, in the amount of $13,900 with MACTEC Engineering and Consulting, Inc. and authorize the Chair to sign. 

6.  Resolutions or Proclamations

a.         Proclamation Recognizing February as "Human Relations Month" APPROVED

The Board will consider proclaiming the month of February as "Human Relations Month" in Orange County and authorize the Chair to sign. 

7.  Special Presentations

a.         Affordable Housing Performance Report APPROVED

The Board will receive the Annual Affordable Housing Performance Report from the Orange County Affordable Housing Advisory Board. 

8.  Public Hearings

a.         Public Hearing on Financing the Acquisition of a Facility Located at 510 Meadowlands Drive, Hillsborough, and Adoption of Related Resolution APPROVED

The Board will conduct a public hearing on matters related to financing the acquisition of the facility located at 510 Meadowlands Drive, Hillsborough, and to adopt the resolution that authorizes the financing. 

9.  Items for Decision--Regular Agenda

a.         Acquisition of Voting Machines APPROVED

b.         Fire and Rescue Service Study Proposal Award APPROVED with AMENDMENTS

The Board will consider awarding a contract for a Fire and Rescue Assessment and Plan from Sage Consulting Group from Raleigh, N.C. at a cost of $25,000, and authorize the Purchasing Director to execute the necessary paperwork. 

c.         Schools Adequate Public Facilities Ordinance (Schools APFO) - Approval of Membership and Capacity Numbers APPROVED

The Board will consider approval of November 15, 2005 membership and capacity numbers for both school districts (Orange County Schools and Chapel Hill-Carrboro City Schools),  which will be used in developing 10-year student membership projections and the 2006 SAPFO Technical Advisory Committee (SAPFOTAC) Report and authorize the Chair to sign the appropriate forms. 

d.         Acquisition of Replacement Electronic Mail System Software APPROVED

The Board will consider approving the purchase of Microsoft Outlook/Exchange email and Active Directory networking software, and consulting services, to address replacement of the County email and networking system and authorize the Purchasing Director to execute the necessary paperwork. 

e.         Appointments

(1)      Commission for the Environment - New Appointments APPROVED

The Board will consider making new appointments to the Commission for the Environment. 

(2)      Hillsborough Strategic Growth Steering Committee - Appointments APPROVED

The Board will consider making appointments of the Orange County representatives as members of the Hillsborough Strategic Growth Steering Committee. 

(3)      Historic Preservation Commission APPROVED

The Board will consider making one appointment to the Historic Preservation Board. 

10.  Reports

11.  Closed Session

a.         "To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS § 143-318.11(a)(5).