Regular Meeting                                                                                  
Tuesday, October 18, 2005
7:30 p.m. 
Southern Human Services Center
2501 Homestead Road
Chapel Hill, NC 27514    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

                The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

 2.  Public Comments (7:35-7:45)

 (We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45-8:00)

4.  County Manager's Report (8:00-8:05)

5.  Items for Decision--Consent Agenda (8:05-8:15)

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes of the June 23, 2005 BOCC meeting.

b.      Appointments

c.       Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 67 requests for motor vehicle property tax releases or refunds.

d.      Approval of School and County Capital Project Ordinances  APPROVED for SCHOOLS ONLY

The Board will consider approving School and County capital project ordinances for fiscal year 2005-06.

e.      Application for Emergency Management Performance Grant (EMPG) APPROVED

The Board will consider authorizing submission of a grant application to the North Carolina Division of Emergency Management Agency to help support the Orange County Emergency Management program; and approve the Manager and Emergency Management Director signing the application documents.

f.        Boundary Survey for Keith Conservation Easement and Exemption from Selection Process APPROVED

The Board will consider authorizing the hiring of ENT Land Surveys, Inc., for completing a boundary survey of the Charles Keith property for which Orange County is purchasing a conservation easement and to exempt the County from the provisions of G.S. 143, Article 3D in order to expedite survey work needed for the proposed easement acquisition.

g.      Authorize Expansion of Contract for Social Work Services Between Orange County Schools and Orange County Department of Social Services APPROVED

The Board will consider amending the current contract between the Orange County Schools and Orange County to expand the number of Department of Social Services social work positions from four to seven in the schools and to approve three new social work positions and one new social work position to be funded through the contract; and authorize the Chair to sign the contract subject to final review by staff and the County Attorney.

h.      Petition for Addition of Subdivision Roads in Eno Woods to the North Carolina State Maintained System APPROVED

The Board will consider a petition to add subdivision roads in Eno Woods subdivision to the North Carolina State Secondary Road System.

i.        Budget Amendment #3 APPROVED

The Board will consider approving budget ordinance amendments for fiscal year 2005-06.

j.        Board of Commissioners Meeting Calendar for Year 2006 APPROVED

The Board will consider final approval of the regular meeting scheduled for the Board of County Commissioners for calendar year 2006.

k.      Change in BOCC Regular Meeting Schedule APPROVED

The Board will consider one change in the County Commissioners' regular meeting calendar for the year 2005.

      6.  Resolutions or Proclamations

7.  Special Presentations (8:15-8:20)

a.         Certificate of Achievement for Excellence in Financial Reporting DEFERRED

The Board will consider recognizing the staff of the Orange County Finance Department for earning the Government Finance Officers' Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended June 30, 2004.

8.  Public Hearings (8:20-8:30)

a.         Public Hearing On SportsPlex Financing APPROVED

The Board will consider conducting a public hearing on matters related to financing the acquisition of the Triangle Sportsplex, as approved by the Board of Commissioners on September 20, 2005 and to adopt a resolution that authorizes the financing.

9.  Items for Decision--Regular Agenda

a.         Master Aging Plan Update Task Force:  Approval of Charge, Membership and Timeframe (8:30-8:45) APPROVED

The Board will consider a proposed charge, membership composition/appointments, and timeframe for preparing an update of the Master Aging Plan, including the designation of two Board of Commissioners to serve on the steering committee.

b.         Contract Approval:  Construction Management Services for Southern Orange Senior Center (8:45-9:00) APPROVED with CHANGES

The Board will consider approving an agreement with Jeff Thompson through LEDAHF, Inc. to provide construction management services for the Southern Orange Senior Center, subject to approval of the County Attorney and staff, in the amount of $35,000, plus reimbursable expenses; and authorize the Chair to sign on behalf of the Board.

c.         Orange County Soccer Center Site Plan Revision/Electrical Easements (9:00-9:20) APPROVED with CHANGES

The Board will consider: 1) revision of the concept plan site plan approval for the proposed Orange County Soccer Center (OCSC) in order to allow Duke Power Company to install sub-feeder distribution power lines aboveground in the Buckhorn Area EDD; and 2) granting Duke Power Company easements on the OCSC property, the aboveground one of which to be generally parallel to the western property line, to allow for installation of aboveground sub feeder distribution lines; authorizing the County Manager and County Attorney to finalize the precise location of the easements and to authorize the recordation of the easement document.

d.         Proposed Energy Conservation Manager Appointment (9:20-9:40) APPROVED

The Board will consider authorizing the appointment of a County employee to serve as the Energy Conservation Manager to provide leadership, analytical, monitoring, coordination and communication support to the County's energy and water conservation initiative.

e.         Policy on Salvage/Scavenging of Items at Solid Waste Convenience Centers (9:40-10:00) TABLED

The Board will consider approval of a proposed policy governing the removal of items from salvage sheds and from bulk disposal sections of Orange County's Solid Waste Convenience Centers (SWCCs)

f.          Appointments (10:00-10:05)

(1)                         Orange Unified Transportation Advisory Board APPROVED

The Board will consider making new appointments to the Orange Unified Transportation Advisory Board.

(2)                         Transfer of Development Rights Taskforce - One New Appointment APPROVED

The Board will consider making new appointments to the Transfer of Development Rights Taskforce.

 10.  Reports (10:05-10:20)

 a.         Solid Waste Management Plan Update Process DEFERRED

The Board will consider receiving a report on a discussion at a recent Solid Waste Management Plan Work Group meeting regarding recyclable materials remaining in the waste stream that are currently being landfilled, but are available for recycling.

 11.  Closed Session

a.         "To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS § 143-318.11(a)(5).

 12.  Adjournment

Orange County Water Supply Reservoir Water Levels

 Available information as of 9:00 AM, Thursday, October 13, 2005

 Lake Orange

·         Water level is 6'-4" below full (dropping at a rate of approximately 1" per day)

·         Water storage capacity remaining is approximately 46.6% (221 million gallons)

·         Approximately 88 days of water supply remaining (at Capacity Use specified release rate)

·         Eno River Capacity Use Restrictions are at Stage III as of 9/29/05, but will become Stage IV on 9/30/05 absent a significant rainfall event within 24 hours

West Fork Reservoir  (not available at this time)

OWASA Reservoirs

·         Water level at Cane Creek Reservoir is 5'-10.5" below full

·         Water level at University Lake is 5'-3.8" below full

·         Total remaining water storage capacity is approximately 67.4%

·         In excess of 230 days of water supply remaining

Regional Precipitation Data (inches above [+] or below [-] normal)

 RDU

·         - 5.74" for 2005

·         + 0.59" for October 2005

 Piedmont-Triad 

·         -9.56" for 2005

·         +1.24" for October 2005