Orange County Board of Commissioners Meeting Agenda

Regular Meeting
Thursday, June 23, 2005
7:30 p.m.
Southern Human Services Center
2501 Homestead Road
Chapel Hill, NC

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice. If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130. If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times. Citizens are encouraged to be at the meeting at the starting time. The Board usually considers items in the order listed and proceeds at a steady pace. As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.

1. Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2. Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a. Matters not on the Printed Agenda

b. Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3. Board Comments (7:45-8:00)

4. County Manager's Report (8:00-8:05)

5. Items for Decision--Consent Agenda (8:05-8:15)

a. Minutes APPROVED

The Board will consider correcting and/or approving the minutes from April 28, May 3, May 5 (re-convening of May 3 Regular Meeting at 6:30 p.m.), and May 5 Work Session, all for the year 2005, as submitted by the Clerk to the Board.

b. Appointments

(1) Hillsborough Judicial Facilities Expansion Project Phase I Committee: Exterior Programming Committee - One New Appointment APPROVED

The Board will consider one new appointment to the Hillsborough Judicial Facilities Expansion Project Phase I Committee: Exterior Programming Committee.

c. Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 75 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes.

d. Classification Plan Amendment - Title Change for Rehabilitation Specialist APPROVED

The Board will consider amending the Orange County Classification and Pay Plan by changing the title of the existing class of Rehabilitation Specialist at Salary Grade 16 to Housing Rehabilitation Specialist, still at Salary Grade 16, to better identify the type of work.

e. Contract Award: Engineering Services for Landfill APPROVED

The Board will consider awarding a three-year contract to Olver, Incorporated, of Charlotte, NC, for engineering services associated with landfill operations through June 30, 2008; and authorize the Chair to sign, contingent upon Attorney and staff review.

f. RFP Award: Urban Curbside Recycling Services Contract APPROVED

The Board will consider awarding a bid (RFP 5112) to Waste Industries, LLC of Durham, NC and approving a contract for the provision of Urban Curbside Recycling Collection Services effective October 1, 2005; pursuant to the final review by staff and the County Attorney; and authorize the Chair to sign.

g. RFP Award: Voice Logging System for Emergency Management APPROVED

The Board will consider awarding a contract for a Voice Logging System from Carolina Recording Systems from Charlotte, NC at a cost of $25,995.00, and authorize the Purchasing Director to execute the necessary paperwork.

h. CJPP 2004-2005 Service Continuation Contract Amendments APPROVED

The Board will consider amending the Criminal Justice Partnership Program (CJPP) contracts with Project Turn Around (PTA) and Freedom House Recovery Center and authorize the Chair to sign.

i. OWASA Requested Sewer Easement Across County-Owned Property in Carrboro APPROVED

The Board will consider a request from OWASA that the County provide an easement across a tract of County-owned property in Carrboro for the purpose of installing a gravity sewer main and direct staff to prepare the necessary documents and authorize the Chair to sign.

j. Schools Adequate Public Facilities Ordinance (SAPFO) - Approval of 2005 SAPFOTAC Recommendations APPROVED

k. Contract with Town of Hillsborough for Level III Fire Inspections APPROVED

The Board will consider approving a short-term, six-month, agreement under which Orange County would perform Level III fire inspections for the Town of Hillsborough, and authorize the Chair to sign, subject to final review by staff and the County Attorney.

l. Budget Amendment #14 APPROVED

m. Resident Caretaker for Little River Regional Park APPROVED

The Board will consider authorizing a resident caretaker arrangement for Little River Regional Park and authorize the staff to employ a Resident Caretaker and enter into and agreement with that temporary employee, subject to the County Attorney's review.

n. Proclamation Adopting the National Incident Management System (NIMS) as the Countywide Incident Management System for Response to All-Hazards APPROVED

The Board will consider a proclamation to adopt the National Incident Management System (NIMS) as the incident management system to be used throughout the county during all emergencies and disasters; and direct staff to ensure that all response organizations utilize NIMS when they train, respond, and exercise.

o. Approve Updating the Master Aging Plan (M.A.P.) for Years 2006-2010 APPROVED

The Board will consider approving the updated 5-year Master Ageing Plan from 2006 to 2010 and the advertisement/recruitment of M.A.P. Task Force members.

p. Petition for Addition of High Ridge Road and Rolling Meadow Drive to the NC Secondary Road System APPROVED

The Board will consider a petition to add two subdivision roads, High Ridge Road and Rolling Meadow Drive to the state-maintained Secondary Road System.

q. Agreement for Southern Human Services Center Public Art Project APPROVED

The Board will consider authorizing the County Manager to sign the Southern Human Services Center Public Art agreement with artist Sarah Craige contingent upon final review by staff and the County Attorney.

r. Authorization to Exercise Lease Extension: Parks Operations Base APPROVED

The Board will consider authorizing the extension of the current lease for the Parks Operations base for a period not to exceed one year, pursuant to the lease agreement at a rental fee of $33,990 per year.

s. Authorization to IP Work Group to Prepare Countywide Coordinated Parks Plan Document APPROVED

t. Chapel Hill-Orange County Parks Planning Committee (PPC) Recommendations on the Southern Community Park and Homestead Aquatics Center APPROVED

6. Resolutions or Proclamations (8:15-8:30)

a. Resolution Expressing Orange County's Position on Increasing the State Cigarette Tax To Support County Medicaid Relief and Farmland Preservation APPROVED

The Board will consider approving a resolution expressing Orange County's position on increasing the state cigarette tax to support county Medicaid relief and farmland preservation and authorize the Clerk to forward the resolution to Orange County's legislative delegation, all other members of the General Assembly, the Governor and the North Carolina Association of County Commissioners.

b. Resolution Expressing Orange County's Position on One Legislative Item APPROVED

The Board will consider approving a resolution expressing Orange County's position on one legislative item and authorize the Clerk to forward the resolution to Orange County's legislative delegation, leaders of the General Assembly, the Governor and the North Carolina Association of County Commissioners.

7. Special Presentations (8:30-8:50)

a. Annual Report from the Workforce Development Board APPROVED

The Board will receive the Regional Partnership Annual Report for Fiscal Year 2003-2004 from the Work Force Development Board with a presentation by Board Chair Keith Norwood

b. Initial Report on Orange County Schools District Tax/Countywide Schools Tax Referendum APPROVED

8. Public Hearings (8:50-9:05)

a. FY 2005 CDBG Program - IDA Program APPROVED

The Board will receive comments from the public regarding the development of a FY 2005 Community Development Block Grant (CDBG) Application for funds for an Individual Development Account (IDA) Program; and consider approving a resolution authorizing the submission of the formal application document on or about July 15, 2005 and authorize the Chair to sign.

b. Public Hearing on the Issuance of Refunding Bonds, Adoption of Refunding Bond Orders and Adoption of Bond Sale Resolutions APPROVED

The Board will conduct the required public hearing on the advisability of issuing refunding bonds, and then, if the Board so desires, to adopt the appropriate Bond Order and resolutions to provide for the sale of refunding bonds and a portion of the bonds approved at the County's 2001 bond referendum.

9. Items for Decision--Regular Agenda

a. Southern Orange Senior Center Plan Review APPROVED (9:05-9:20)

The Board will review plans for the Southern Orange Senior Center as presented by Gurlitz Architects and provide comments and/or endorsement as may be appropriate.

b. Approval of Fiscal Year 2005-06 Budget Ordinance, Capital Project Ordinances, and Grant Project Ordinances APPROVED (9:20-9:40)

c. Revised Orange County Capital Funding Policy TABLED (9:40-10:00)

d. Contract to Purchase Triangle SportsPlex Property APPROVED

e. Proposed Revisions to Voluntary Farmland Protection Ordinance (VFPO) APPROVED with CHANGES (10:00-10:20)

The Board will consider a proposal from the Agricultural Preservation Board for revisions to the County's Voluntary Farmland Protection Ordinance.

f. Appointments (10:20-10:25)

(1) Transfer of Development Rights Task Force - Initial Appointments APPROVED

The Board will consider making initial appointments to the TDR Taskforce.

(2) Fairview Park Planning Committee - Appointments APPROVED

The Board will consider making citizen appointments to the Fairview Park Planning Committee.

(3) Orange Water and Sewer Authority (OWASA) Board of Directors - One New Appointment APPROVED

The Board will consider making one new appointment to the Orange Water and Sewer Authority Board of Directors.