Regular Meeting
Monday, December 6, 2004
7:30 p.m. - Regular Agenda
F. Gordon Battle Courtroom
106 East Margaret Lane 
Hillsborough, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

Oaths of Office for Board Members (7:30-7:40)

a.       Moses Carey

b.      Valerie P. Foushee

Board Organization (7:40-7:50)

a.       Election of Chair and Vice-Chair MOSES CAREY, JR. - CHAIR, BARRY JACOBS - VICE-CHAIR

b.      Designation of Voting Delegate for all NCACC and NACo meetings for Calendar Year December 1, 2004-2005  ALICE GORDON AND STEVE HALKIOTIS TO SHARE REPRESENTATION

Appointments (7:50-8:00)

a.       Manager JOHN LINK

b.       Clerk to the Board DONNA BAKER

c.       County Attorney  GEOFF GLEDHILL

1.  Additions or Changes to the Agenda (8:00-8:05)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.  Public Comments (8:05-8:15)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (8:15-8:30)

4.  County Manager's Report (8:30-8:40)

5.  Items for Decision--Consent Agenda (8:40-8:50)

a.         Minutes APPROVED

The Board will consider correcting and/or approving the minutes from the October 21, 2004 and October 25, 2004 meeting as submitted by the Clerk to the Board.

b.         Appointments

(1)      Commission for the Environment - Four Reappointments  APPROVED

The Board will consider making four re-appointments to the Commission for the Environment.

(2)      Orange County/Chapel Hill Visitors Bureau - One Reappointment  APPROVED

The Board will consider making one re-appointment to the Orange County/Chapel Hill Visitors Bureau.

c.         Examination of Bonds APPROVED

The Board will consider examining bonds for officials pursuant to G.S. 109-5.

d.         Acceptance of Grant Award for Emergency Services Training Exercise APPROVED

The Board will consider acceptance of a State pass-through grant award of federal Homeland Security funds in the amount of $3,000 to reimburse Orange County for the cost of an emergency services training exercise, and authorize the Emergency Management Director to sign the MOA, subject to final review by staff and the County Attorney.

e.         Acceptance of Grant Funds to Continue Citizen Corps Council and Community Emergency Response Team Programs APPROVED

The Board will consider acceptance of a federally funded, state pass through grant in the amount of $9,500 to continue the Citizen Corps Council and Community Emergency Response Team Programs in Orange County; authorize the County Manager to sign the Memorandum of Agreement, subject to final review by staff and the County Attorney; and designate the Emergency Management Specialist as the point of contact for the grant funded programs.

f.          EMS and Rescue Franchise Agreements (First Reading) APPROVED

The Board will consider approving, on first reading, proposed franchise agreements by ordinance for the Orange EMS and Rescue Squad, Incorporated and for Technical Rescue Services, Incorporated in Orange County.

g.         Dental and Primary Care Fees for the Health Department APPROVED

The Board will consider approving dental fee adjustments based on Medicaid adjustments effective October 1, 2004 and proposed primary care fees effective January 1, 2005.

h.         Agreement with UNC Health Link for After Hours Nurse Triage Services for Primary Care APPROVED

The Board will consider an agreement with UNC Health Link for After Hours Nurse Triage Services for Primary Care Services, subject to final review by staff and the County Attorney and authorize the Chair to sign.

i.           Active Seniors Project Agreement with TJCOG APPROVED

The Board will consider approving an agreement with the Triangle J Council of Governments (TJCOG) for the services of a regional planner and other project costs to determine the walkability of trails surrounding the Southern Human Services Center site, subject to final review by staff and the County Attorney and authorize the Chair to sign.

j.           Bid Award:  Glass Crusher for Orange County Recycling APPROVED

The Board will consider awarding a bid for a GP-05 Glass Crusher from Andela Products, LTD of Richfield Springs, NY in the amount of $32,900 for Orange County recycling operations, and authorize the Purchasing Director to execute the necessary paperwork.

k.        Bid Award:  Crawler Dozer for Orange County Landfill APPROVED

The Board will consider awarding bud number 251 for a Crawler Dozer to Gregory Poole Equipment Company of Raleigh, NC at a delivered cost of $274,700; authorize the Purchasing Director to execute the necessary paperwork; and authorize the Finance Director to obtain the appropriate financing and execute all associated paperwork.

l.           Bid Award:  Paving of Access Road at Orange County Landfill APPROVED

The Board will consider awarding a bid number 1417 to pave an access road at the Orange County Landfill, to Barrett, Irvin and Jordan Construction, Inc. in Durham, NC at a cost of $50,665; and to authorize the Purchasing Director to execute the necessary paperwork.

m.       Contract for a Cultural and Archaeological Survey of Fairview Park APPROVED

The Board will consider awarding a contract to Environmental Services, Inc. for a survey of cultural and archeological resources on the 67-acre property owned by Orange County and the Town of Hillsborough for an expansion of Fairview Park; authorize the Chair to sign, subject to final review by staff and the County Attorney.

n.         Resolution Authorizing the Towns of Chapel Hill and Carrboro to Assume Maintenance Responsibilities Respectively for Proposed Sidewalks on Homestead Road and Rogers Road APPROVED

The Board will consider a resolution approving requests from the Towns of Carrboro and Chapel Hill respectively to assume maintenance responsibilities for proposed sidewalks on Homestead and Rogers Roads.

o.         Petition for Addition of Edwards Drive Extension to the NC Secondary Road System APPROVED

The Board will consider a petition to add an extension of Edwards Drive to the state-maintained Secondary Road System.

p.         Expansion of Membership for Orange County Arts Commission APPROVED

The Board will consider amending the Orange County Arts Commission's enabling resolution to increase the number of members from eleven to fifteen, subject to final review by staff and the County Attorney.

q.         Adoption of Draft Rules of Procedure Governing the Organization and Operation of the Orange County Animal Services Advisory Board APPROVED WITH CHANGES

The Board will consider adopting the third draft of the Rules of Procedure Governing the Organization and Operation of the Orange County Animal Services Advisory Board.

6.  Resolutions or Proclamations (8:50-9:15)

a.         Winter Weather Awareness Week Proclamation APPROVED

The Board will consider designating the week of December 5-December 11, 2004 as Winter Weather Awareness Week in Orange County.

b.         Resolution Supporting Accreditation for Local Health Departments APPROVED WITH REVISIONS

The Board will consider adopting a resolution of support for promoting health department accreditation in North Carolina, and have the Clerk forward executed copies to the Secretary of the Department of Health and Human Services and to the Orange County Legislative Delegation.

7.  Special Presentations (9:15-9:35)

a.         Proposed Donation for Orange Soil and Water Conservation District - The Quentin W. Patterson Photographic Art Collection Projects APPROVED

The Board will consider authorizing the County Attorney to craft an agreement between Orange County and the Orange Soil and Water Conservation District that would permit the County to administer a donation of $20,000 and a photographic art collection on behalf of the District.

b.         Chapel Hill/Orange County Visitors Bureau Annual Report RECEIVED

The Board will receive a presentation from the Executive Director of the Chapel Hill/Orange County Visitors Bureau of their Annual Report.

8.  Public Hearings

9.  Items for Decision--Regular Agenda

a.         Twin Creeks Park - Follow-up Report and Potential Decisions NO ACTION TAKEN (9:35-9:50)

The Board will consider a report on the Twin Creeks (Moniese Nomp*) Park and Educational Campus Project, with possible decision points.

b.         Access to Weather and Emergency Information at the Government Services Center DEFERRED (9:50-10:05)

The Board will consider taking action to provide access to weather and news information on the television located in the large meeting room at the Government Services Center.

c.         Southern Orange Senior Center Project Budget  DEFERRED(10:05-10:20)

The Board will consider establishing a budget to support the facility program for the new Southern Orange Senior Center, being developed in collaboration with the Southern Orange Senior Center Planning Committee.

d.         Appointments (10:20-10:30)

(1)      Orange County Planning Board DEFERRED

The Board will consider making new appointments to the Orange County Planning Board.

(2)      Intergovernmental Parks (IP) Work Group - New Appointments/Reappointments DEFERRED

The Board will consider making new appointments/reappointments to the Intergovernmental Parks (IP) Workgroup.

(3)      Alcoholic Beverage Control Board (ABC Board) - Two New Appointments DEFERRED

The Board will consider making new appointments to the ABC Board.

(4)      Agricultural Center Work Group DEFERRED

The Board will consider making appointments to the Agricultural Center Work Group.

(5)      Orange County/Chapel Hill Visitor's Bureau - One New Appointment DEFERRED

The Board will consider making one new appointment to the Orange County/Chapel Hill Visitor's Bureau.

(6)      Nursing Home Community Advisory Committee DEFERRED

The Board will consider making new appointments to the Nursing Home Community Advisory Committee.

10.  Reports NONE

11.  Closed Session NONE

12.  Adjournment