Regular Meeting
Tuesday, October 5, 2004
7:30 p.m.
F. Gordon Battle Courtroom
106 East Margaret Lane
Hillsborough, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.  Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45-8:00)

4.  County Manager's Report (8:00-8:05)

5.  Items for Decision--Consent Agenda (8:05-8:15)

a.         Minutes APPROVED

The Board will correct and/or approve the minutes for June 21 and August 17, 23, 31 of 2004 as submitted by the Clerk to the Board. 

b.         Appointments - None

c.         Property Tax Releases  APPROVED

The Board will consider adoption of a resolution to release property values related to two (2) requests for property tax releases in accordance with N.C. General Statute 105-381. 

d.         Property Value Changes  APPROVED

The Board will consider approving value changes made in property values after the 2004 Board of Equalization and Review has adjourned. 

e.         Applications for Property Tax Exemption  APPROVED

The Board will consider three (3) untimely applications for granting exempt status from ad valorem taxation for the 2004 tax year. 

f.          Board of Commissioners Meeting Calendar for Year 2005  APPROVED with changes

The Board will consider final approval of the regular meeting schedule for the Board of County Commissioners for calendar year 2005. 

g.         Benefits for Domestic Partners - Implementation and Personnel Ordinance Revisions  APPROVED

The Board will consider and adopt the implementing policy to provide County employee benefits for domestic partners effective January 1, 2005. 

h.         Agreement Between UNC Hospitals and Health Department for Support of Healthy Carolinians Coordinator  APPROVED

The Board will consider approving an agreement and receive funds in the amount of $10,992 from UNC Hospitals for partial support of the Healthy Carolinians Coordinator position and authorize the Chair to sign the agreement subject to final review by staff and the County Attorney. 

i.           Agreement for County and OWASA Co-Holding of Conservation Easements  APPROVED

The Board will consider an agreement between Orange County and the Orange Water and Sewer Authority (OWASA) for the co-holding of conservation easements, subject to final review by the County Attorney, and authorize the Chair and Clerk to sign. 

j.           Contract Approval:  Lighting Consultant for Playing Fields at Smith Middle School and Efland Cheeks Park  APPROVED

The Board will consider awarding a contract to Reece Noland McElrath in the amount of $18,550 for engineering services associated with the design of field lighting at Smith Middle School and $19,550 for Efland Cheeks Park - Phase II and authorize the Purchasing Director to execute paperwork as may be required. 

k.        Bid Award:  CCTV System for Jail  APPROVED

The Board will consider awarding a bid for a CCTV System for the Jail from Electro Micro Security Systems, Inc. from Durham, NC in the amount of $59,852 and authorize the Purchasing Director to execute the necessary paperwork. 

l.           Budget Amendment #3  APPROVED

The Board will consider approving budget, grant project, and capital project ordinance amendments for fiscal year 2004-05. 

6.  Resolutions or Proclamations (8:15-8:55)

a.         Domestic Violence Awareness Month  APPROVED

The Board will consider a proclamation recognizing the month of October 2004 as Domestic Violence Awareness Month and authorize the Chair to sign. 

b.         Mental Illness Awareness Week  APPROVED

The Board will consider a proclamation recognizing the week of October 3 through 9, 2004 as Mental Illness Awareness Week and authorize the Chair to sign. 

c.         Resolution of Approval - Agricultural and Watershed Protection Conservation Easement for the William McPherson Farm  APPROVED

The Board will consider a resolution to approve the purchase of and acceptance by Orange County of an agricultural and watershed protection conservation easement from William McPherson, Jr. and his son William McPherson III, the conservation easement to be held jointly by Orange County and the Orange Water and Sewer Authority (OWASA) and authorize the Chair to sign. 

d.         Resolution of Approval - Agricultural and Watershed Protection Conservation Easement for John and Carolyn Lloyd  NOT APPROVED

The Board will consider a resolution to approve the acceptance of an agricultural and watershed protection conservation easement from John and Carolyn Lloyd, the conservation easement to be held jointly by Orange County and the Orange Water and Sewer Authority (OWASA) and authorize the Chair to sign. 

e.         Resolution to Amend the Interlocal Cooperation Agreement Establishing the Orange-Person-Chatham Local Management Entity (LME)  APPROVED

The Board will consider a resolution that amends the Interlocal Cooperation Agreement (ICA) that established the three-county public entity to serve as the Local Management Entity (LME) for ensuring mental health, developmental disability, and substance abuse services (MH/DD/SA) in the Orange, Person, and Chatham Counties catchment area. 

7.  Special Presentations (8:55-9:30)

a.         Orange County Arts Grant Recipients  PRESENTED

The Board will present checks to local artists and arts organizations receiving Orange County Arts Grants. 

b.         Transitional Steps in the Creation of an Animal Services Department/Bureau  REPORT RECEIVED

The Board will receive information on the analysis completed and actions underway to effect the creation of an Animal Services Department/Bureau by early 2005, should that be the decision of the Board. 

8.  Public Hearings (9:30-9:45)

a.         2005 Revaluation - Schedule of Values  HEARING HELD AND CLOSED

The Board will conduct a public hearing on the schedule of values for the 2005 real property revaluation. 

9.  Items for Decision--Regular Agenda

a.         Request to Accept State Child Protective Services Funding for the Establishment of Two New Child Protective Services Social Worker Positions (9:45-10:00) APPROVED

The Board will consider accepting state funds for child protective services and establishing two new permanent full time Child Protective Service Social Worker positions in the Department of Social Services effective October 5, 2004, with the funds. 

b.         Contract for Social Work Services Between Orange County Schools and Orange County Department of Social Services (10:00-10:15) APPROVED

The Board will consider a contract between the Orange County Schools and the Orange County Department of Social Services for the provision of four additional Department of Social Services positions to provide social work and case management services in the schools subject to final review by Staff and County Attorney. 

10.  Reports

a.         Status Report - Jordan Lake Stakeholder Project/Nutrient Management Strategy (10:15-10:30) DEFERRED

The Board will receive a report on the ongoing Jordan Lake Stakeholder Project, which will yield a proposed Nutrient Management Strategy for the lake in late 2004 and provide comments to Staff as needed. 

11.  Closed Session

12.  Adjournment