Special Meeting
Tuesday, December 9, 2003
Dinner - 5:30 p.m.
Meeting - 6:00 p.m.
Southern Human Services Center
2505 Homestead Road
Chapel Hill, NC  27514     

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

If the items below are not addressed during the Special Meeting due to time constraints, they will be addressed in the order they appear on the agenda for the Regular Meeting at 7:30.

Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

Items for Decision--Consent Agenda

8-a.            *Minutes  APPROVED

The Board will consider corrections and/or approval of the minutes of the September 2, 2003 regular meeting as submitted by the Clerk to the Board.

8-b.            *Appointments

None

8-c.            *Motor Vehicle Property Tax Release/Refunds  APPROVED

The Board will consider adoption of a refund resolution related to 38 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

8-d.            *Agreement Renewal with School of Dentistry for Dental Director  APPROVED

The Board will consider renewing the agreement between the Health Department and the UNC Dental School for the services of a Dental Director and authorize the Chair to sign pending county attorney review. 

8-e.            *Budget Amendment #7  APPROVED

The Board will consider approving budget ordinance amendments for fiscal year 2003-04.

8-f.             *Second Reading - Non-Emergency Private Ambulance Franchise Application  APPROVED

The Board will consider for second reading, the awarding of a non-exclusive franchise to provide non-emergency ambulance transportation services to NEMTA, Incorporated of Chapel Hill, North Carolina (NEMTA is the incorporated name of Non-Emergency Medical Transit Authority of the Carolinas, a new corporation based in Chapel Hill). 

8-g.            *Contract Approval:  Innovative Design for Wastewater Treatment Design Services at Northern Human Services Center and Feasibility Analysis of Sustainable Design Elements  APPROVED

The Board will consider approving a contract for feasibility analysis of specific sustainable design elements at the Northern Human Services Center (NHSC) per Innovative Design proposal dated April 27, 2003 in an amount not to exceed $36,410; and design services related to the wastewater treatment system at the Center using living machine technology in an amount not to exceed $72,500, plus incidental expenses that will be paid to consultant on a reimbursement basis; and exempt this contract from the architect/engineering selection process as provided in GS 143-64-32 and authorize the Chair to sign, contingent upon County Attorney and staff review. 

8-h.            *Housing Bond Program - OPC Foundation for Mental Health  APPROVED

The Board will consider approving the transfer of the appropriation of $300,000 in Housing Bond funding from the Club Nova Apartment Complex sponsored by the OPC (Orange-Person-Chatham) Foundation for Mental Health and the N.C. Mental Health Association to a proposed property acquisition project for homeless, disabled adults and families. 

8-i.              *Impact Fee Reimbursement  APPROVED

The Board will consider approving the impact fee reimbursement request from Habitat for Humanity of Orange County, NC, Inc. for $22,407 for seven new homes.

8-j.              *Consideration of Funding Support for Eno River Land Acquisitions APPROVED

The Board will consider an appropriation of $55,000 to the Eno River Association toward preservation of two tracts along the Eno River - the Poplar Ridge and Eno Wilderness properties. 

8-k.           *Proposed Amendment to the Joint Planning Area Zoning Atlas for the Rusch Hollow Site on Rusch Road (JPA-CH-Z-1-03)  APPROVED

The Board will consider approval of a proposal to amend the Joint Planning Area (JPA) Zoning Atlas to change the zoning of approximately 3.03 acres of land northeast of the intersection of Rogers Road and Rusch Road from Residential-1 (R-1) to the Residential-Special Standards-Conditional (R-SS-C) zoning district.

8-l.              *Resolution Supporting Governor Easley in Opposing an Outlying Landing Field at Any Site that is Unacceptable to the State of North Carolina  APPROVED

The Board will consider a resolution supporting Governor Easley in opposing an Outlying Landing Field (OLF) at any site that is unacceptable to the State of North Carolina and authorize the Chair to sign.

8-m.            *Section 8 Project Based Voucher Program  APPROVED

The Board will consider approving the execution of the Agreement to Enter into Housing Assistance Payments Contract, Parts I and II, with the Club Nova Apartments, LLC for the proposed Club Nova Apartments in Carrboro upon review and approval of the County Attorney.

8-n.      *Breastfeeding Education and Support Program / Expanded Food & Nutrition Education Program - Two Month Extension  APPROVED

The Board will consider appropriating funds of $27,000 from the Human Services Safety Net Reserve to extend the In-Home Breastfeeding Support Program / Expanded Food & Nutrition Education Program for two months from December 31, 2003 through February 29, 2004.  

Reports

10-a.       Whitted Human Services Center - Update on Renovations and Space Allocation  PRESENTED

The Board will consider updated information on the progress of renovations at the Whitted Human Services Center (Buildings "A" and "B"), and a diagram of interior space allocation for when the center is re-occupied and provide feedback to staff.

Special Presentations

6-b.          Status of Women Report 2002 - Housing Affordability for Women in Orange County PRESENTED

The Board will receive a presentation on the 2002 Status of Women Report on Affordable Housing in Orange County, and provide feedback or comments to staff.

6-c.          Report of the Efland Cheeks Park (II) Concept Plan Review Committee  PRESENTED

The Board will receive a report of the Efland-Cheeks Park (Phase 2) Concept Plan Review Committee and provide feedback and direction to staff regarding the proposed Phase 2 facilities, which staff can then incorporate into a draft site plan.

6-d.         Chapel Hill Township Park - Status Report, Selection of Name, and Process for Submittal of Master Plan/Potential Phase I (Park) to Town of Carrboro  PRESENTED 

The Board will receive a status report on the Chapel Hill Township Park and Educational Campus Master Plan, consider selection of a name for the site, and review the process and timetable for submittal of the Master Plan and a Conditional Use Permit application for a possible phase I of the Township Park to the Town of Carrboro and schedule the Master Plan, phasing and cost estimates, and construction plans for discussion at a work session in early 2004.

Resolutions or Proclamations

5-b.           Endorsement in Support of Town of Carrboro's Smith Level Road Resolution ENDORSED

The Board will consider endorsing the Town of Carrboro's resolution regarding future improvements to Smith Level Road. 

Items for Decision--Regular Agenda

9-g.          Appointments

(1)      *Affordable Housing Advisory Board  MEMBER APPOINTED

The Board will consider an appointment to the Affordable Housing Advisor Board (AHAB).

(2)      *Animal Shelter Operations Task Force  MEMBERS APPOINTED

The Board will consider appointments to the Animal Shelter Operations Task Force.

(3)      *Commission for the Environment   DEFERRED

The Board will consider making an appointment to the Commission for the Environment (CFE).

(4)      *Visitors Bureau of Chapel Hill/Orange County   DEFERRED

The Board will consider one reappointment and one new appointment to the Visitors Bureau of Chapel/Orange County (Visitors Bureau).

(5)      *Chapel Hill Planning Board   DEFERRED

The Board will consider one reappointment and one new appointment or continuation of term on the Chapel Hill Planning Board.

(6)      *Homestead and High School Roads Safety Task Force   DEFERRED

The Board will consider appointments to the Homestead and High School Roads Safety Task Force. 

Adjournment