Orange County Board of Commissioners
Meeting Agenda - REPORT
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Regular
Meeting Note: Background Material on all abstracts available in the Clerk's Office COMPLIANCE WITH THE "AMERICANS
WITH DISABILITIES ACT" - interpreter services and/or
special sound equipment are available with prior notice. If you need this assistance, call
the County Clerk's office at 732-8181, ext. 2130. If you are disabled and need
assistance, contact the ADA Coordinator at extension 2300 or TDD#
644-3045. ESTIMATED TIMES LISTED AFTER EACH
ITEM - these
are approximate times.
Citizens are encouraged to be at the meeting at the starting
time. The Board usually
considers items in the order listed and proceeds at a steady pace. As a courtesy to others, speakers
are asked to limit their comments to three minutes. BACKGROUND INFORMATION ON AGENDA
ITEMS - is
available in the Clerk's office and complete copies of agenda material are
located at the Orange County Library in Hillsborough and the Chapel Hill
Library in Chapel Hill. Items that are in "italic" and starred (*) will be discussed during the Board of County Commissioners Special Meeting beginning at 6:00. If they are not addressed during the Special Meeting due to time constraints, they will be addressed in the order they appear on this Regular Meeting Agenda. 1.
Additions or Changes to
the Agenda PUBLIC
CHARGE The Board of Commissioners pledges to the
citizens of Orange County its respect. The Board asks its citizens to
conduct themselves in a respectful, courteous manner, both with the Board
and with fellow citizens. At
any time should any member of the Board or any citizen fail to observe
this public charge, the Chair will ask the offending person to leave the
meeting until that individual regains personal control. Should decorum
fail to be restored, the Chair will recess the meeting until such time
that a genuine commitment to this public charge is observed. 2.
Public Comments (We would appreciate you signing the pad ahead of time so that you are not overlooked.) a. Matters not on the Printed Agenda b. Matters on the Printed Agenda (These matters will be
considered when the Board addresses that item on the agenda below.) 3.
Board Comments 4.
County Manager's Report 5.
Resolutions or
Proclamations The Board will consider a resolution to approve the acceptance by Orange County of a farmland preservation conservation easement from Everett and Lewis Cheek; authorize the Chair and the Clerk to sign, subject to final review by staff and county attorney, with a closing and recordation of the document expected to occur by January 31, 2004; and acceptance of a grant of $235,255 from the federal Farm and Ranch Land Protection Program for the Cheek easement; and approve the Conservation Easements Capital Project Ordinance. b.
*Endorsement in Support of Town of
Carrboro's Smith Level Road Resolution The Board will consider endorsing the Town of
Carrboro's resolution regarding future improvements to Smith Level Road. c.
Resolution of Recognition on UNC
Women's Soccer Team Winning the 2003 NCAA Women's Challenge Cup The Board will consider a resolution to recognize the UNC Women's Soccer Team winning the 2003 NCAA Women's Challenge Cup.
6.
Special Presentations a.
Orange County Arts Grant Recipients
(Spring, 2003) The Board will present checks to local artists and arts organizations receiving Spring, 2003 Orange County Arts Grants. b.
*Status of Women Report 2002 - Housing
Affordability for Women in Orange County The Board will receive a presentation on the 2002 Status of Women Report on Affordable Housing in Orange County, and provide feedback or comments to staff. c.
*Report of the Efland Cheeks Park (II)
Concept Plan Review Committee The Board will receive a report of the Efland-Cheeks
Park (Phase 2) Concept Plan Review Committee and provide feedback and
direction to staff regarding the proposed Phase 2 facilities, which staff
can then incorporate into a draft site plan. The Board will
receive a status report on the Chapel Hill Township Park and Educational
Campus Master Plan, consider selection of a name for the site, and review
the process and timetable for submittal of the Master Plan and a
Conditional Use Permit application for a possible phase I of the Township
Park to the Town of Carrboro and schedule the Master Plan, phasing and
cost estimates, and construction plans for discussion at a work session in
early 2004. 7.
Public Hearings 8.
*Items for Decision--Consent Agenda a.
*Minutes The Board will consider corrections and/or approval
of the minutes of the September 2, 2003 regular meeting as submitted by
the Clerk to the Board. b.
*Appointments None c.
*Motor Vehicle Property Tax
Release/Refunds The Board will consider adoption of a refund resolution related to 38 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. d.
*Agreement Renewal with School of
Dentistry for Dental Director The Board will consider renewing the agreement
between the Health Department and the UNC Dental School for the services
of a Dental Director and authorize the Chair to sign pending county
attorney review. The Board will consider approving budget ordinance
amendments for fiscal year 2003-04. f.
*Second Reading - Non-Emergency Private
Ambulance Franchise Application The Board will consider for second reading, the awarding of a non-exclusive franchise to provide non-emergency ambulance transportation services to NEMTA, Incorporated of Chapel Hill, North Carolina (NEMTA is the incorporated name of Non-Emergency Medical Transit Authority of the Carolinas, a new corporation based in Chapel Hill). The Board will consider approving a contract for feasibility analysis of specific sustainable design elements at the Northern Human Services Center (NHSC) per Innovative Design proposal dated April 27, 2003 in an amount not to exceed $36,410; and design services related to the wastewater treatment system at the Center using living machine technology in an amount not to exceed $72,500, plus incidental expenses that will be paid to consultant on a reimbursement basis; and exempt this contract from the architect/engineering selection process as provided in GS 143-64-32 and authorize the Chair to sign, contingent upon County Attorney and staff review. h.
*Housing Bond Program - OPC Foundation for
Mental Health The Board will consider approving the transfer of the
appropriation of $300,000 in Housing Bond funding from the Club Nova
Apartment Complex sponsored by the OPC (Orange-Person-Chatham) Foundation
for Mental Health and the N.C. Mental Health Association to a proposed
property acquisition project for homeless, disabled adults and families.
The Board will consider approving the impact fee
reimbursement request from Habitat for Humanity of Orange County, NC, Inc.
for $22,407 for seven new homes. j.
*Consideration of Funding Support for Eno
River Land Acquisitions The Board will consider an appropriation of $55,000 to the Eno River Association toward preservation of two tracts along the Eno River - the Poplar Ridge and Eno Wilderness properties. The Board will consider approval of a proposal to
amend the Joint Planning Area (JPA) Zoning Atlas to change the zoning of
approximately 3.03 acres of land northeast of the intersection of Rogers
Road and Rusch Road from Residential-1 (R-1) to the Residential-Special
Standards-Conditional (R-SS-C) zoning district. The Board will consider a resolution supporting
Governor Easley in opposing an Outlying Landing Field (OLF) at any site
that is unacceptable to the State of North Carolina and authorize the
Chair to sign. m.
*Section
8 Project Based Voucher Program The Board will consider approving the execution of the Agreement to Enter into Housing Assistance Payments Contract, Parts I and II, with the Club Nova Apartments, LLC for the proposed Club Nova Apartments in Carrboro upon review and approval of the County Attorney. The Board will consider appropriating funds of
$27,000 from the Human Services Safety Net Reserve to extend the In-Home
Breastfeeding Support Program / Expanded Food & Nutrition Education
Program for two months from December 31, 2003 through February 29, 2004. 9.
Items for
Decision--Regular Agenda a.
Next
Steps on Analysis on Potential School Merger The Board will discuss the next steps regarding the examination of potential impacts resulting from a possible merger of the Orange County Schools and the Chapel Hill-Carrboro City Schools a provide appropriate direction to staff. b.
Proposed
Addenda to Interlocal Agreement on CHCCS High School #3
APPROVED The Board will consider approval of two addenda to the interlocal agreement that became effective on August 7, 2003 regarding the planned third Chapel Hill-Carrboro City Schools (CHCCS) high school and provide appropriate direction to staff regarding how to proceed with CHCCS to incorporate smart growth provisions into the CHCCS third high school project. The Board will consider approving a contract
negotiated by County staff with Animal Protection Society (APS) to provide
interim management and operations services for the Orange County Animal
Shelter from February 1, 2004 through June 30, 2004 in the amount of
$44,470 per month, subject to final review by the County Manager and
County Attorney. d.
Southern
Orange Senior Center Planning Process The Board will consider outlining the planning,
design, and construction process for the Southern Orange Senior Center,
including timeline; and to recommend planning committee structure and
schedule appointments to be made at the first Board meeting in 2004
(January 26). e.
Soccer
Superfund - Policy and Guidelines The Board will consider a draft policy and set of
guidelines for use of the Soccer Superfund and provide feedback and input
to staff. The document would
be brought back for action at a subsequent meeting. f.
Emergency
Power Sources for County Buildings The Board will consider the need for and authorize staff to take certain steps towards providing backup power capabilities at key County facilities during electrical outages; and authorize staff to retain the services of an electrical engineer to design the wiring schematic for both the Southern Human Services Center and the Government Services Center, so that both buildings will be "generator ready"; and authorize staff to proceed with bidding both projects for Board award as expeditiously as practical; and instruct staff to conduct a process to identify a consultant(s) for the Board to consider who would be retained to investigate the feasibility and cost of using other "off the grid" systems to provide backup power in other County buildings; and adopt the accompanying Emergency Power Capital Project Ordinance. g.
*Appointments (1)
*Affordable
Housing Advisory Board The Board will consider an appointment to the
Affordable Housing Advisor Board (AHAB). (2)
*Animal
Shelter Operations Task Force The Board will consider appointments to the Animal
Shelter Operations Task Force. (3)
*Commission
for the Environment The Board will consider making an appointment to the
Commission for the Environment (CFE). (4)
*Visitors
Bureau of Chapel Hill/Orange County The Board will consider one reappointment and one new
appointment to the Visitors Bureau of Chapel/Orange County (Visitors
Bureau). (5)
*Chapel
Hill Planning Board The Board will consider one reappointment and one new
appointment or continuation of term on the Chapel Hill Planning Board. (6)
*Homestead
and High School Roads Safety Task Force 10.
*Reports a.
*Whitted
Human Services Center - Update on Renovations and Space Allocation The Board will consider updated information on the
progress of renovations at the Whitted Human Services Center (Buildings
"A" and "B"), and a diagram of interior space allocation for when
the center is re-occupied and provide feedback to staff. 11.
Closed Session 12.
Adjournment
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