Regular Meeting

Tuesday, August 19, 2003

7:30 p.m.

F. Gordon Battle Courtroom

106 E. Margaret Lane

Hillsborough, NC  27278     

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.

1.         ADDITIONS OR CHANGES TO THE AGENDA

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control.  Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.         CITIZEN & AUDIENCE COMMENTS

         a.         Matters not on the Printed Agenda

         b.         Matters on the Printed Agenda (These matters will be considered as the Board addresses the items on the agenda below.)

3.          BOARD COMMENTS

4.         COUNTY MANAGER'S REPORT

5.         RESOLUTIONS/PROCLAMATIONS

1. Prostate Cancer Awareness Month  APPROVED

The Board will consider designating the Month of September 2003 as "Prostate Cancer Awareness Month" to increase the awareness of this deadly health issue for the citizens of Orange County: and to authorize the Chair to sign the proclamation. 

2. Community Health Center Week APPROVED

The Board will consider a proclamation declaring August 25 through 29, 2003 as "Community Health Center Week" in Orange County; and to authorize the Chair to sign the proclamation. 

6.       SPECIAL PRESENTATIONS

a.      NACo 2003 Achievement Awards

The Board will officially acknowledge and present the National Association of Counties 2003 Achievement Awards to staff responsible for the development and implementation of the Child Health Awareness Program, Orange County Farms Program, and the Wheels for Work Program. 

b.     Acceptance of Occaneechi Work of Art on a Loan Basis for Display  as Part of Orange County's 250^th Anniversary ACCEPTED WITH MANAGER'S RECOMMENDATIONS

The Board will consider accepting a medallion of the Occaneechi Tribal Emblem on a long-term basis for display by the Orange County Arts Commission in the lobby of the Orange County Government Services Center in Hillsborough as part of Orange County's 250^th Anniversary Celebration; authorize the Manager to negotiate an agreement acceptable to Orange County and the Occaneechi Band of the Saponi Nation regarding display, insurance, removal of the display and other related issues; and authorize the Chair to sign the agreement. 

7.     PUBLIC HEARINGS

8.    ITEMS FOR DECISION - CONSENT AGENDA

a.      Minutes  ALL APPROVED WITH MAY 20 DEFERRED UNTIL SEPT. 2

   The Board will consider approval and/or correction of minutes from the following meetings:

                  May 5, 2003            BOCC Work Session (7:30 p.m.)

                  May 6, 2003            BOCC Regular Meeting

                  May 13, 2003            BOCC Budget Work Session

                  May 20, 2003            BOCC Regular Meeting

                  May 22, 2003            BOCC Budget Presentation and Work Session

                  May 27, 2003            Quarterly Public Hearing

                  May 29, 2003            Budget Public Hearing

                  June 3, 2003            BOCC Regular Meeting

b.     Appointments- NONE

c.      Motor Vehicle Property Tax Refunds for June, 2003 APPROVED

The Board will consider adoption of a refund resolution related to 33 requests for motor vehicle property tax refunds for June 2003.

d.     Motor Vehicle Property Tax Refunds for July, 2008 APPROVED

The Board will consider adoption of a refund resolution related to 92 requests for motor vehicle property tax refunds for July 2003. 

e.      Property Tax Refunds APPROVED

The Board will consider adoption of a refund resolution related to 4 requests for property tax refunds. 

f.        Property Tax Release APPROVED

The Board will consider adoption of a resolution to release property value related to 1 request for property tax release. 

g.     Tax Collector's Annual Settlement APPROVED

The Board will receive the tax collector's annual settlement on current and delinquent taxes and approve the accounting thereof and entered upon the minutes. 

h.     Jail Inspection Report APPROVED

The Board will consider receiving the jail inspection report for July 9, 2003 from the North Carolina Department of Health and Human Services.

i.        City of Mebane Request that Orange County Convey Ownership of Water Tank Property to the City APPROVED

The County Manager will present a request from the City of Mebane that Orange County convey to Mebane ownership of a parcel that contains one of Mebane's elevated water tanks; direct the County Attorney to prepare and record the necessary documents; and authorize the County Manager, as signatory, to execute the necessary documents.

j.        MUNIS Internal Project Management Contract Amendment APPROVED

The Board will consider amending the contract with MUNIS to provide project management services in the implementation of the Personnel and Payroll modules of the MUNIS Business System Software; and authorize the Chair to sign.   

k.      Contracts Between CHCCS and OCS and Health Department for School Nurses APPROVED

The Board will consider approval of the contracts between CHCCS and OCS and the Health Department for School Nurse funding; and authorize the Chair to sign.  

l.        Renewal Agreement Between Chapel Hill Training and Outreach, Inc. and Health Department for Social Worker II APPROVED

The Board will consider approving an agreement renewal between Chapel Hill Training Outreach, Inc. and the Health Department for the support of a Social Worker II position for the Early Head Start Program; and authorize the Chair to sign.   

m.   Agreement Renewal Between Health Department, the UNC School of Dentistry  and UNC Hospitals APPROVED

The Board will consider renewing the agreement between the Health Department and the UNC School of Dentistry and UNC Hospitals for dental resident services.   

n.     Medicaid Fee Adjustments APPROVED

The Board will consider approving adjustments in Medicaid fees for certain Health Department procedures. 

o.     Contract Approval for Topographic Survey for Northern Human Services Center Park APPROVED

The Board will consider awarding a contract for professional services associated with a topographic survey of the property planned for the Northern Human Services Center Park; and consider authorizing ERCD to work with the Purchasing Director in executing a contract with Landmark Surveying, Inc. for a topographic survey of the Northern Human Services Center Park property. 

p.     Authorization of Community Oriented Policing (COPSFAST) Grant Positions APPROVED

The Board will consider authorizing four permanent full-time Deputy Sheriff positions to be funded from a recently awarded US Department of Justice, Office of Community Oriented Policing Services grant, effective June 1, 2003 with the Sheriffs Department.   

q.     Budget Amendment #1 APPROVED

The Board will consider approving budget ordinance amendments for fiscal year 2003-04. 

r.       Petition for Addition of Subdivision Roads to the State Maintenance Program APPROVED

The Board will consider petitions to add 8 roads in Orange County subdivisions to the State-maintained Secondary Road System. 

s.      Acceptance of Grant Allocation from the Department of Homeland Security State Homeland Security Grant Program APPROVED

The Board will consider approving acceptance of a State pass-through grant allocation of federal Homeland Security funds in the amount of $121,625 to reimburse Orange County for the purchase of equipment, costs of exercises, and training costs associated with homeland security activities of the County, it's municipalities, and the University; and authorize the Manager to sign the Memorandum of Agreement; and authorize the Chair to sign Annex A, accepting all portions of the grant award; and Authorize the Manager to identify Nick Waters, Director of Emergency Management, as the Designated Agent under Annex B; and Authorize the Manager to identify Eric Griffin, Emergency Management Specialist, as the Point of Contact under Annex B. 

t.        Proposal Award/Contract Approval: CTIP Update Consultant APPROVED WITH CHANGES

The Board will consider awarding a proposal and approving a contract with Wilbur Smith Associates (WSA) to update the County's Community Transportation Improvement Plan (CTIP); and authorize the Purchasing Director to work with the consultant and OPT staff to finalize terms of an agreement; and authorize the Chair to sign the resulting agreement on behalf of the Board; and endorse the Steering Team members as indicated; and appoint Commissioners Alice Gordon and Barry Jacobs to represent the Board's interests during the Steering Team meetings with the consultants.   

u.     Change in BOCC Regular Meeting Schedule APPROVED WITH CHANGES

The Board will consider 5 changes in the County Commissioners' regular meeting calendar for the year 2003. 

9.        ITEMS FOR DECISION - REGULAR AGENDA

a.            Proposed Addenda to Interlocal Agreement on CHCCS High School #3      NO ACTION TAKEN

The Board will discuss 2 addenda, proposed by the Chapel Hill-Carrboro Board of Education, to the interlocal agreement that became effective on August 7,2003 regarding the planned third Chapel Hill-Carrboro City Schools (CHCCS) high school and provide appropriate direction to the Manager and staff.   

10.          REPORTS

11.         CLOSED SESSION

a.   "To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS § 143-318.11(a)(5).

12.       ADJOURNMENT