Regular Meeting
Tuesday, August 23, 2011
7:00 p.m. 
Department of Social Service Building, Hillsborough Commons
113 Mayo Street, Hillsborough, NC   

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.                   Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.                   Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda (THREE MINUTE LIMIT PER SPEAKER – Written comments may be submitted to the Clerk to the Board.) 

Petitions/Resolutions/Proclamations and other similar requests submitted by the public will not be acted upon by the Board of Commissioners at the time presented.  All such requests will be referred for Chair/Vice Chair/Manager review and for recommendations to the full Board at a later date regarding a) consideration of the request at a future regular Board meeting; or b) receipt of the request as information only.  Submittal of information to the Board or receipt of information by the Board does not constitute approval, endorsement, or consent.

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.                   Petitions by Board Members (Three Minute Limit Per Commissioner)

4.                   Proclamations/ Resolutions/ Special Presentations

5.                   Consent Agenda

a.      Minutes  APPROVED

The Board will consider correcting and/or approving the minutes from April 12, May 3, 17, 19, 23, 24, 26 and June 7, 16, 2011 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds – June APPROVED

The Board will consider adoption of a refund resolution related to 68 requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

d.      Motor Vehicle Property Tax Release/Refunds – July APPROVED

The Board will consider adoption of a refund resolution related to 53 requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

e.       Property Tax Releases and/or Refunds APPROVED

The Board will consider adoption of a resolution to release property values related to thirty-one (31) requests for property tax release and/or refund in accordance with North Carolina General Statute 105-381. 

f.       Applications for Property Tax Exemption/Exclusions APPROVED

The Board will consider four (4) untimely applications for exemption/exclusion from ad valorem taxation for the 2010 tax year. 

g.      Extending the Financial Assistance Program for Solid Waste Fees APPROVED

The Board will consider approving the extension of the Solid Waste Fee Assistance Program. 

h.      Housing Rehabilitation Program – N.C. Housing Finance Agency APPROVED

The Board will consider adopting Assistance, Procurement, and Disbursement Policies for the 2011 Single Family Housing Rehabilitation Program funded by the N.C. Housing Finance Agency and authorize the Chair to sign. 

i.        Authorize Piggyback Bid Award: Wheel Loader for Landfill APPROVED

The Board will consider authorizing the purchase of a Wheel Loader for the Landfill via piggyback bid award from Gregory Poole of Raleigh, North Carolina at a cost of $134,221 and authorize the Financial Services Director to execute the necessary paperwork. 

j.        Bid Award: Road Tractor for Solid Waste APPROVED

The Board will consider awarding a bid to Triad Freightliner of Greensboro, North Carolina for a Road Tractor for Orange County Solid Waste at a delivered cost of $107,222. 

k.      Fiscal Year 2011-12 Budget Amendment #1 APPROVED

The Board will consider approving budget, grant, and school capital project ordinance amendments for fiscal year 2011-12. 

l.        Intergovernmental Agreements APPROVED

The Board will consider approving various intergovernmental agreements and authorize the County Manager to sign. 

m.    Ratification of Manager-Approved Agreement APPROVED

The Board will consider ratifying a Justice Assistance Grant program agreement approved by the Manager over the summer break.  

n.      County Health Department Restroom and Board of Health Conference Area Improvement Change Order APPROVED

The Board will consider approving Requested health Department restroom and Board of Health conference area improvements located on the second floor of the Whitted Building “A”, and Use of  $40,000 in additional Medicare Maximization  funds to provide for the requested construction change orders. 

o.      Comprehensive Plan and Unified Development Ordinance (UDO) Amendment Outline and Schedule for Upcoming Items APPROVED with CHANGES

The Board will consider and approve process components and schedule for three government-initiated items anticipated for the November 21, 2011 quarterly public hearing. 

p.      Smith Level Road Right-of-Way Donation to the North Carolina Department of Transportation APPROVED

The Board will consider reviewing and approving a request submitted by the North Carolina Department of Transportation (NCDOT) related to the potential Right-of-Way dedication by the county to NCDOT and authorize the Manager and Clerk to sign. 

6.                   Items Removed From Consent Agenda

7.                   Public Hearings

a.      Class A Special Use Permit – Montessori School  APPROVED

The Board will receive the Planning Board recommendation, close the public hearing, and make a decision on a Class A Special Use Permit application submitted by the Unitarian Universalist Congregation of Hillsborough proposing the operation of a Montessori school form its property at 1710 Old NC 10. 

b.      Efland-Buckhorn-Mebane Commercial Industrial Transition Activity Nodes and Economic Development District Access Management Plan  CLOSED PUBLIC HEARING

The Board will hold a public hearing regarding the Efland-Buckhorn-Mebane Commercial Industrial Transition Activity Nodes and Economic Development District Access Management Plan and direct staff to bring back the plan after Advisory Board input. 

8.                   Regular Agenda

a.      Purchase & Sale Agreement – Southwest Library Site, 210 Hillsborough Road APPROVED

The Board will consider purchasing the parcel located at 210 Hillsborough Road, Carrboro and authorize the Manager to execute all necessary documents to close the purchase. 

b.      UNC Department of City & Regional Planning Proposal on UNC-CH Spin-Off Companies APPROVED

The Board will consider approving a proposal from the UNC Department of city & Regional Planning to complete a study documenting the real estate needs of entrepreneurial companies originating from the University and provide concrete recommendations on how to better retain spin-off companies in Orange County and authorize the Manager to sign. 

c.       Central Efland and Northern Buckhorn Sewer Extensions – Funding (Including Budget Amendment #1-A) and Bid Award and Construction APPROVED

The Board will consider multiple actions related to the funding an construction of the Central Efland and Northern Buckhorn sewer system and authorize the Chair to sign. 

d.      Performance Agreement with Town of Chapel Hill and Visitors Bureau APPROVED

The Board will review and consider authorizing the Manager to sign the 2011-2012 performance agreement between Town of Chapel Hill and the Visitors Bureau. 

e.       Sale of 1914 New Hope Church Road to Orange County Schools Board of Education APPROVED

The Board will consider transfer alternatives for 1914 New Hope Church Road to Orange County Schools’ Board of Education. 

9.                   Reports

a.      County Assistance to Fire Departments for Public Outreach RECEIVED REPORT

The Board will receive a report on, and provide feedback in follow-up to the Board’s suggestion that the County assist area fire departments with communications and public outreach and consider further discussion at the work session on September 13, 2011 with the fire chiefs and fire department board chairs. 

b.      Standard and Poor’s (S&P) Downgrade of the United States Credit Rating and its Potential Effects on Orange County’s Bond Rating RECEIVED REPORT

The Board will receive an update on the potential effects of the S&P downgrade of the United States credit rating on the bond rating of Orange County. 

10.       County Manager’s Report

11.       County Attorney’s Report

12.       Appointments

a.      Adult Care Home Community Advisory Committee – Appointments APPROVED

The Board will consider making appointments to the Adult Care Home Community Advisory Committee. 

b.     Orange County Arts Commission – Appointments APPROVED

The Board will consider making appointments to the Orange County Arts Commission. 

c.      Human Relations Commission – New Appointments APPROVED

The Board will consider making appointments to the Human Relations Commission. 

d.     Jury Commission – Appointment APPROVED

The Board will consider an appointment to the Jury Commission. 

e.      Mebane Planning Board – Appointment APPROVED

The Board will consider making an appointment to the Mebane Planning Board. 

f.       Orange Water & Sewer Authority Board of Directors (OWASA) – Appointment APPROVED

The Board will consider making an appointment to the Orange Water & Sewer Authority Board of Directors. 

g.      Workforce Development Board-Regional Partnership – Appointment APPROVED

The Board will consider making an appointment to the Workforce Development Board-Regional Partnership. 

13.       Board Comments (Three Minute Time Limit Per Commissioner)

14.       Information Items

·         June 21, 2011 BOCC Meeting Follow-up Actions List

·        DRAFT Interlocal Agreement with Durham - Water & Sewer for Eno EDD

15.       Closed Session

16.       Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.