Orange County Board of Commissioners Meeting Agenda

Regular Meeting
Tuesday, June 15, 2010
7:00 p.m.
Southern Human Services Center
2501 Homestead Rd., Chapel Hill, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice. If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130. If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.

1. Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2. Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a. Matters not on the Printed Agenda

b. Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3. Proclamations/ Resolutions/ Special Presentations

a. Report from the Domestic Violence Shelter Work Group of the Commission for Women REPORT RECEIVED

The Board will receive the final report from the Domestic Violence Shelter Work Group of the Commission for Women based on a June 16, 2009 charge from the BOCC.

b. Resolution of Recognition for Orange County Register of Deeds Joyce Pearson APPROVED

4. Consent Agenda

a. Minutes APPROVED

The Board will consider correcting and/or approving the minutes from May 18 and 27, 2010 as submitted by the Clerk to the Board.

b. Appointments

(1) Orange County Board of Adjustment – Reappointment APPROVED

The Board will consider making a reappointment to the Orange County Board of Adjustment.

(2) Board of Health – Reappointment APPROVED

The Board will consider making a reappointment to the Board of Health.

c. The Appointment of Deborah Brooks to Serve as Successor Register of Deeds in the Event of a Vacancy in the Office of Register of Deeds APPROVED

The Board will consider approving a resolution to allow for the appointment of a Successor Register of Deeds should a vacancy in the Office of the Register of Deeds occur.

d. Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 28 requests for motor vehicle property tax releases or refunds in accordance with NCGS.

e. Acceptance of Two Grants for Purchasing a Conservation Easement at the Breeze Farm APPROVED

The Board will consider accepting a state grant from the NC Agricultural Development and Farmland Preservation Trust Fund and federal matching funds from the federal Farm and Ranch Land Protection Program for the County’s purchase of an agricultural conservation easement on the Breeze farm in Orange County and authorize the Chair to sign subject to final review by staff and the County Attorney.

f. Agreement Renewal with UNC Family Medicine and Health Department for Physician Services DEFERRED

The Board will consider renewing an agreement with UNC Family Medicine and Health Department for Physician Services and authorize the Chair to sign.

g. Agreements Between Chapel Hill Carrboro City Schools, Orange County Schools, and Health Department for School Nurses APPROVED

The Board will consider approving the agreements between Chapel Hill Carrboro City Schools, Orange County Schools and the Health Department for nine school nurses an authorize the Chair to sign.

h. Renewal of Agreement with UNC Hospitals for DSS to Provide Medicaid Workers APPROVED

The Board will consider renewal of the agreement for income maintenance staff at UNC Hospitals and authorize the Chair to sign.

i. Renewal of Agreements with In-Home Aide Providers to Provide In-Home Aide Services to Eligible Adults APPROVED

The Board will consider renewing agreements to provide In-Home Aide Services with Arcadia Health Services, Inc., Personalized Patient Home Assistance, Inc., CNC Access, Inc., Flaircare, Inc., and TAMM, L.L.C. for eligible adults using joint agreements between the Department of Social Services and the Department on Aging and the Contractor and authorize the Chair to sign.

j. Renewal of Contract with Northen Blue, L.L.P. for DSS Legal Services APPROVED

The Board will consider renewal of the contract for legal representation for the Department of Social Services for FY 2010-2011 and authorize the Chair to sign.

k. Renewal of Agreement for Social Work Services Between Orange County Schools and Orange County Department of Social Services APPROVED

The Board will consider renewal of the agreement between the Orange County Schools and the Orange County Department of Social Services for the provision of eight Department of Social Services positions and related supervision to provide social work and case management services in the schools and authorize the Chair to sign.

l. Acceptance of Funds To Continue Evening/Weekend Hours at Two Senior Centers APPROVED

The Board will consider approving the acceptance of funds from the Friends of the Robert and Pearl Seymour Center and from the Friends of the Senior Center for Central Orange during FY2010-11 to maintain after hours service at the two senior centers by employing non-permanent staff.

m. Agreement Renewals Between Community Respite Care Providers and the Department on Aging APPROVED

The Board will consider renewing agreements between community respite care service providers and the Department on Aging and authorize the Manager to sign.

n. Pyrotechnics Permit – Orange County Speedway APPROVED

The Board will consider approving a pyrotechnics permit for Orange County Speedway for July 3, 2010.

o. Approval of Interlocal Agreement for Insurance Pool Participation APPROVED

The Board will consider approving an interlocal agreement supporting the County’s participation in the NCACC-Risk Management Insurance Pools for Liability and Property, Workers’ Compensation and Group Benefits insurance coverage and authorize the Chair to sign.

p. One Year Extension of Lease for Parks Operations Base APPROVED

The Board will consider approving a one-year lease extension through July 31, 2011 for property at 503 Cornerstone Drive, Hillsborough, currently being used as a Parks Operations Base and authorize the Chair to sign.

q. Propose to Accept Offer to Purchase County Property and Update Status of the Sale of Other County Property APPROVED

The Board will consider an offer to purchase the County property located at 118 N. Churton Street, Hillsborough and propose to accept the highest offer submitted, approve the Resolution Authorizing Upset Bid Process and authorize the Chair to sign.

r. Bid Award for Piedmont Food and Agricultural Processing Center Renovation APPROVED

The Board will consider awarding the bid to Morlando Construction, LLC, in the amount of $802,470 for renovation work for the Piedmont Food and Agricultural Processing Center contingent upon approval from the Tobacco Trust Fund for reallocation of funds and authorize the Manager to sign.

s. RFP Award: Fire/Rescue/EMS Study APPROVED

The Board will consider awarding Request for Proposal #5158 to MMA Consulting Group, Inc. of Brookline, MA to Conduct a Phase One Assessment of the Current Fire Rescue and Emergency Medical Services Delivery System in Orange county North Carolina in the amount of $71,500 and authorize the Manager to sign pending staff and attorney review.

t. RFP Award: Audit Services APPROVED

The Board will consider awarding Request for Proposal #5163 to Martin Starnes & Associates, CPAs, P.A. of Hickory, Norht Carolina to Conduct auditing services for Orange County in the amount of $83,300; and authorize the Manager to sign pending staff and attorney review.

u. Fiscal Year 2009-10 Budget Amendment #11 APPROVED

The Board will consider approving budget and capital project ordinance amendments for Fiscal Year 2009-10.

v. Close County Capital Projects APPROVED

The Board will consider action to balance and fund all individual projects in the County Capital Projects Fund, approve closing of 15 projects and provide reserves for future County Capital Projects.

w. Appropriate Funds to Existing County Capital Projects and Transfer Funds to the County Capital Reserve Fund APPROVED

The Board will consider appropriating County Capital Fund Balance to provide $1,429,470 of funding for four projects with a shortfall, and $200,000 to be transferred to the County Capital Reserve Fund.

x. Approval of the First Year of Capital Investment Plan and Changes to the 2010-15 CIP Process APPROVED

The Board will consider approving the first year of the County Capital Investment Plan and review recommended changes to the content and format of the plan.

y. Amendment to Orange County Personnel Ordinance Article IV, Section 15.0, Military Leave APPROVED

The Board will consider an amendment to Article IV, Section 15.0 of the Orange County Personnel Ordinance relating to Military Leave.

z. Employment Agreement for Donna Baker – Clerk to the Board APPROVED

The Board will consider confirming the terms of an employment agreement with Donna Baker as Clerk to the Board of Commissioners.

aa. Next Steps: Orange County and Town of Chapel Hill Library Needs APPROVED with CHANGES

The Board will consider next steps on strategies and funding supports for meeting library needs in Orange County.

bb. Letter to Town of Carrboro Regarding Amendments to the Water and Sewer Management, Planning, and Boundary Agreement APPROVED

The Board will consider approving the transmittal of a letter to the Town of Carrboro regarding the Town’s concerns about proposed amendment to the Water and Sewer Management, Planning, and Boundary Agreement and authorize the Chair to sign.

cc. Efland Sewer New Customer Information Packet and Outreach APPROVED with CHANGES

The Board will review a “Community Public Sewer Program Package” and consider approving the Outreach Program for property owners in the area of the Efland Sewer expansion.

5. Items Removed From Consent Agenda

6. Public Hearings

7. Regular Agenda

a. Approval of Fiscal Year 2010-11 Budget Ordinance, Grant Project Ordinances and Fee Schedule APPROVED

The Board will consider approving the Fiscal Year 2010-11 Budget Ordinance, Grant Project Ordinance and County Fee Schedule.

b. Approval of Fiscal Year 2010-11 Personnel Ordinance Changes APPROVED

The Board will consider approving the Personnel Ordinance Change required in the FY 2010-11 Budget.

c. Resolution Calling for a November 2, 2010 Special Advisory Referendum Concerning the Levy of a One-Quarter Cent (1/4¢) County Sales and Use Tax APPROVED

The Board will consider a Resolution Calling for a November 2, 2010 Special Advisory Referendum Concerning the Levy of a One-Quarter Cent (1/4¢) County Sales and Use Tax..

d. Resolution – “Coal-Free” UNC Co-generation Facility APPROVED

The Board will consider a draft resolution regarding the University of North Carolina at Chapel Hill co-generation facility and its use of coal as an energy source.

8. Reports

a. Triangle Regional Transit Public Involvement Plan REPORT RECEIVED

The Board will receive an update on the Triangle Regional Transit Public Involvement Plan process and status.

9. County Manager’s Report

10. County Attorney’s Report

11. Appointments

a. Historic Preservation Commission – New Appointment APPROVED

The Board will consider making a new appointment to the Historic Preservation Commission.

b. Board of Health – New Appointments APPROVED

The Board will consider making new appointments to the Board of Health.

12. Board Comments (Three Minute Limit Per Commissioner)

13. Information Items