Orange County Board of Commissioners Retreat

Saturday, January 10, 2009, 8:30 a.m. - 4:00 p.m.

 Southern Human Services Building, Chapel Hill, NC

 

Retreat outcomes:

1.       Prepare the board to make budget decisions at the January 29th budget work session.

2.       Set the stage for the 2009-2010 budget deliberations by providing an overview of the current county functions and services and sharing information about the budget process.

3.       Identify priorities for the 2009-2010 budget and create a draft work plan.

4.       Gain agreement on ways to improve board decision-making by streamlining county board meetings and agendas.

 

Participants:   Board chair and commissioners; Clerk; Attorney (for the first part of the day); Manager and assistants; Department heads (invited to join at noon for lunch)

 

AGENDA

 

8:30      Breakfast and Gather

 

9:00      Welcome and Agenda Review

 

9:15      Setting the Stage*                                                                      (Laura Blackmon and Donna Coffey)

 

·         Understand fiscal trends underlying previous budget decisions and allocations (Materials Provided at Retreat)

·         Introduce Funding Matrix.  Review county functions and services.  Identify mandatory vs. discretionary services. (Attachment A-1)      

·         Fiscal context for decision making  (Materials Provided at Retreat)                                                   

·         Review 2008-2009 goals and initiatives created at February 2008 retreat (Attachments A-2, and A-3)

·         Summary and feedback:  making sense of the morning.          (Lydian Altman and Donna Warner)      

 

12:00    Lunch

 

12:45    Determining Priorities* (Attachment A-4)                                 (Lydian Altman and Donna Warner)

 

3:00      Improving Board Decision-Making (Attachment B)                    (Lydian Altman and Donna Warner)

·         Review recommendations for streamlining board meetings.

·         Adopt ways to remove items from the consent agenda

·         Discuss board travel and training

 

3:40      Set agendas for future meetings                                                 (Lydian Altman and Donna Warner)

 

3:55      Evaluate retreat

 

4:00      Adjourn

 

 

*break included