Orange County Board of Commissioners
Meeting Agenda
Click on the links below to view agenda items in Adobe® .pdf format
Orange County Board of Commissioners
Meeting Agenda
Click on the links below to view agenda items in Adobe® .pdf format
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Regular
Meeting Note: Background Material on all abstracts available in the Clerk’s Office COMPLIANCE WITH THE “AMERICANS
WITH DISABILITIES ACT” - Interpreter services and/or
special sound equipment are available with prior notice. If you need this assistance, call
the County Clerk’s office at 732-8181, ext. 2130. If you are disabled and need
assistance, contact the ADA Coordinator at extension 2300 or TDD#
644-3045. BACKGROUND INFORMATION ON AGENDA
ITEMS - is
available in the Clerk’s office and complete copies of agenda material are
located at the Orange County Library in Hillsborough and the Chapel Hill
Library in Chapel Hill. 1. Additions or Changes to the Agenda PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate. 2. Public Comments (We would appreciate you signing the pad ahead of time so that you are not overlooked.) a. Matters not on the Printed Agenda b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Proclamations/ Resolutions/ Special Presentations a. Tax Collector’s Annual Settlement The Board will consider receiving the tax collector’s annual settlement on current and delinquent taxes and approve and accept it as reported. b. Recognition of Revenue Staff and Appointment of Three (3) Deputy Tax Collectors The Board will consider acknowledging the continued endeavors of the Revenue staff evident by the outstanding collection rates achieved and consider appointment of Linda Strickland-Jaubert, Valerie Curry and Bobbie Underwood as Deputy Tax Collectors for a period of one year, effective July 1, 2008. c. Orange County Health Department Accreditation The Board will consider recognizing the Orange county Health Department for achieving Accredited Status The Board will consider receiving the jail inspection report for July 11, 2008 from the North Carolina Department of Health and Human Services. 4. Consent Agenda a. Minutes The Board will consider correcting and/or approving the minutes from April 15, 17, 22 and May 1 and 19, 2008 as submitted by the Clerk to the Board. b. Appointments 1) Board of Health – Reappointments The Board will consider making reappointments to the Board of Health. 2) Human Relations Commission – Reappointments The Board will consider making reappointments to the Human Relations Commission. 3) Personnel Hearing Board – Reappointment The Board will consider making a reappointment to the Personnel Hearing Board. c. Orange County Preparedness Month Proclamation The Board will consider approving a proclamation designating September 2008 as Orange County Preparedness Month and authorize the Chair to sign. d. Motor Vehicle Property Tax Release/Refunds for June 2008 The Board will consider adopting a refund resolution related to 14 requests for motor vehicle property tax releases or refunds for June 2008 in accordance with North Carolina General Statutes. e. Motor Vehicle Property Tax Release/Refunds for July 2008 The Board will consider adopting a refund resolution related to 73 requests for motor vehicle property tax releases or refunds for July 2008 in accordance with North Carolina General Statutes. The Board will consider adoption of a refund resolution related to one (1) request for property tax refund in accordance with N.C. general Statute 105-381. The Board will consider adoption of a resolution to release property values related to one (1) request for property tax release in accordance with N.C. General Statute 105-381. The Board will consider approving value changes made in property values after the 2008 board of Equalization and Review had adjourned. i. County Work First Designation and Establishment of Planning Committee The Board will consider approving plans to continue operation a standard Work First program in Orange County and to appoint a committee to update the Work First Plan for 2009-2011. j. New Fee for Adult Measles, Mumps, and Rubella Vaccination The Board will consider approving a new fee of $55 for measles, mumps and rubella vaccination for adults and increase the Health Department budget to reflect the projected fees and expenses. k. Continuation Grant Acceptance for Primary Care Services at SHSC Site of Health Department The Board will consider accepting the continuation grant funds for primary care services at the Southern Human Services Center site of the Health Department for the period of July 1, 2008 through June 30, 2009. The Board will consider approving the contracts between Chapel Hill Carrboro city Schools, Orange County Schools and the Health Department for Schools Nurse funding and authorize the Chair to sign. The Board will consider renewing the agreement between the Health Department and the UNC School of Dentistry and UNC Hospitals for dental resident services, subject to final review by staff and the County Attorney. n. Tax Abstract and Billing Contract The Board will consider approving a contract for the continued production of Tax Abstracts and Tax Billings for a period of two years effective July 1, 2008 and authorize the Manager to sign upon final review by staff and the County Attorney. o. Agreement Renewal with Respite Care Providers and the Department on Aging The Board will consider authorization to renew agreements between respite care service providers and the Department on Aging and authorize the Manager to sign contingent upon final review by staff and the County Attorney. p. Service Coordination Renewal Agreement with Manley Estates and the Department on Aging The Board will consider authorization to renew the Agreement for the Department on Aging to provide on-site service coordination for the residents of the HUD 202 First Baptist and Manley Estates senior housing complex in Chapel Hill and authorize the Chair to sign contingent upon final review by staff and the County Attorney. q. Continuation Agreement with the Town of Chapel Hill for Senior Recreation Services The Board will consider approving a continuation agreement with the Town of Chapel Hill to provide funding in the amount of $46,700 for senior recreation programs on behalf of the Town’s Parks and Recreation Department and authorize the Manager to sign, subject to final review by staff and the County Attorney. r. Gateway Center Custodial Contract The Board will consider approving a contract with OE Enterprises for custodial services at the Gateway Center for September 1, 2008 through June 30, 2009, and authorize the Manager to sign. s. Contract Renewal for Olver, Incorporated Engineering The Board will consider renewing an agreement between the Solid Waste Department and Olver Incorporated for engineering and consulting services through June 30, 2011 and authorize the Chair to sign, subject to final review by staff and the County Attorney.
t.
Proposed Contract with The Mercer Group, Inc., to Conduct an
Executive Search for the
u. Bid Award: Hydraulic Excavator for Solid Waste The Board will consider awarding a bid of $169.000 for a new hydraulic excavator for Solid Waste from Gregory Poole of Raleigh, N.C. and authorize the Purchasing Director to execute the necessary paperwork. v. Change in BOCC Regular Meeting Schedule for 2008 The Board will consider changes in the County commissioners’ regular meeting calendar for the year 2008. w. Housing Bond Program – Orange Community Housing and Land Trust The Board will consider awarding housing bond funds in the amount of $200,000 to Orange Community Housing and Land Trust to provide subsidy to Land Trust homebuyers. x. Housing Rehabilitation Contract Awards The Board will consider awarding housing rehabilitation contracts for the Orange County CDBG Scattered Site Housing Rehabilitation Program. y. Deferred Loan Request – Whitted Forest Apartments The Board will consider approval of a two year deferral of principal and interest payments from the Whitted Forest LLC for the CDBG loan awarded to them for the Whitted Forest Apartments. z. HOME Program – Loan Subordination Request The Board will consider approval of a request from Freedom House Recovery Center, Inc. to subordinate a County Deed of Trust in the amount of $337,000 to a construction loan and corporate sewer easement and authorize the Chair to sign upon the review and approval of the County Attorney. aa. RSVP-VITA Volunteer Income Tax Assistance Grant Program The Board will consider authorizing the submittal of an application or IRS federal funding in the amount of $30,000 to support the VITA (Volunteer Income Tax Assistance) free tax service operated by the Department on Aging Retired & Senior Volunteer Program. bb. Approval of State Employees Credit Union ATM at Justice Facility The Board will consider allowing the installation of a State Employees Credit Union ATM at the expanded Justice Facility in Hillsborough; and authorizing the staff and County Attorney to prepare an appropriate agreement for the Chair to sign. cc. Eubanks Road Campus (Animal Services and Solid Waste Operations Center) Data Fiber Lease Agreement with Time Warner Cable The Board will consider authorizing the Purchasing Director to execute a lease agreement for bandwidth from Time Warner Cable that will assure fiber data pathways to both the Animal Services Facility and the Solid Waste Operations Center, contingent on County Attorney review. dd. Solid Waste Operations Facility Site Lighting Utilities Right of Way Agreement with Duke Energy The Board will consider 1) Approving a Right of Way Agreement for the installation and maintenance of electrical site lighting utilities built to service the Orange County Solid Waste Operations Facility; and 2) Approving the Service Agreement between Duke Energy and Orange County for Lease Site Lighting for the Orange County Solid Waste Operations Facility, contingent on the review and approval of the County Attorney, and authorize the Chair to sign. ee. Animal Services Facility – Second Amendment to Agreement for Construction Manager at Risk The Board will consider approving a Second Amendment to the Agreement for Construction Manager at Risk; and authorizing the County Manager to execute future change orders. ff. Northern Park: Approval of Field Lighting Change Order The Board will consider authorizing the County Manager to execute a change order in the amount of $128,600 for the field lighting to be installed at Northern Park. gg. Sprinkler System Installation at Orange County Emergency Services Warehouse Area The Board will consider approving a change order, not to exceed $85,750, to install a sprinkler system in the Orange County warehouse facility within the Emergency Services building at 510 Meadowlands Drive, and authorize the Manager to sign. hh. Ratify Acquisition of Fitness Equipment for the SportsPlex The Board will consider ratifying actions taken during the Board’s summer break to acquire fitness equipment for the SportsPlex. The Board will consider ratifying the August 1, 2008 submissions of grant proposals to the Golden LEAF Foundation and the North Carolina Tobacco Trust Fund for implementation of the November 2007 feasibility report for the Piedmont Value-Added Shared-Use Food & Agricultural Processing Center. The Board will consider ratifying the August 15, 2008 submission of a grant proposal to Z. Smith Reynolds Foundation for the Farm Enterprise Incubator at the WC Breeze Family Farm Extension & Research Center. kk. Acceptance of 2008 Emergency Management Performance Grant (EMPG) The Board will consider accepting the 2008 Emergency Management Performance Grant from the State Emergency Management Agency to help support the County emergency management program. ll. Fiscal Year 2008-09 Budget Amendment #1 The Board will consider approving budget, capital and grant project ordinance amendments for fiscal year 2008-09. mm. Final Resolution for Financing of Solid Waste Equipment The Board will consider adopting a resolution required to authorize the final steps to complete the financing of equipment purchased by the County’s Solid Waste Department. nn. Reimbursement Resolution for Affordable Housing Bonds The Board will consider approving a resolution providing for reimbursement of capital expenses for Affordable Housing from the proceeds of a future financing. oo. Reimbursement Resolution for Parks and Open Space The Board will consider approving a resolution providing for reimbursement of capital expenses for Parks and Open Space. pp. Request to Waive Occupational License Tax Penalties The Board will consider a request from William Wisen, owner of the Best Western Skyland Inn, to forgive statutory penalties assessed for failure to file Room Occupancy Tax Reports and remit room occupancy tax collected when due. 5. Public Hearings a. Potential One-Quarter Cent Sales Tax Increase Referendum Public Hearing, Discussion and Resolution The Board will provide an opportunity for the pubic to comment on and the Board to discuss and consider taking action on, a potential November 4, 2008 referendum on a one-quarter cent additional sales tax in Orange County. b. North Carolina Department of Transportation, Rural Operating Assistance Program (ROAP) and Supplemental ROAP Grant Application for FY 2008-2009 The Board will consider conducting a public hearing for the NCDOT Rural Operating Assistance Program (ROAP); to approve the annual FY 2008-2009 ROAP grant application including supplemental request; and authorize the Chair to sign. c. Public Hearing and Final Resolution for Financing of the Animal Services Facility The Board will conduct a public hearing and consider adopting a resolution required for final approval of the financing for the construction of the Animal Shelter. d. 2009 Revaluation – Schedule of Values The Board will conduct a public hearing on the schedule of values for the 2009 real property revaluation. 6. Regular Agenda a. Issuance of Remaining 2001 Voter Approved Bonds The Board will consider a request for authority to issue the remaining unissued $1.4 million Affordable Housing 2001 voter approved bonds and $5.5 million Parks and Open Space unissued bonds as Alternative Financing. b. Orange County Fire Insurance District Boundary Maps The Board will consider approving fire insurance district boundary maps in Orange County for twelve rural fire districts. c. Housing Bond Program – Eno Haven The Board will consider approval of the issuance of a portion of the remaining authorized housing bonds as taxable bonds for the proposed Eno Haven multi-family rental complex. d. Initial Review of Proposed Chatham/Orange Task Forces The Board will consider reviewing potential processes, including proposed charge and composition, to establish three new Chatham/Orange Task Forces and, following any revisions, authorize staff to forward the task force proposals to the other jurisdictions for approval and respective appointments. 7. Reports 8. Board Comments (Three Minute Limit Per Commissioner) 9. County Manager’s Report 10. Appointments a. Advisory Board on Aging – New Appointments The Board will consider making one new appointment to the Nursing Home Community Advisory Committee. b. Commission for Women – New Appointments The Board will consider making new appointments to the Commission for Women c. Nursing Home Community Advisory Committee – New Appointment The Board will consider making new appointments to the Advisory Board on Aging. 11. Information Items 12. Closed Session a. Pursuant to G.S. § 143-318.11(a)(3) “to consult with an attorney retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board, concerning the cases of (1) Housing Discrimination Complaint: DHUD Case Name: Campbell, Robert, Minister vs. Orange County, et al.; DHUD Case Number: 05-08-0589-8; (2) Orange County Investors Partnership v. Orange County Board of Adjustment, et al., Orange County Superior Court File No. 06 CVS 1060.” 13. Adjournment |
Orange County water supply reservoir water levelsAvailable information as of 3:00 PM, Tuesday, August 12, 2008 Lake Orange
West Fork Reservoir (as of 7/25/2008 [last available update])
OWASA Reservoirs
National Weather Service/NOAA Regional Precipitation data (through 8/11/2008) (inches above [+] or below [-] normal)
RDU Piedmont-Triad -1.12” since August 1, 2008 -1.84” since August 1, 2008+0.09” since January 1, 2008 -1.33” since January 1, 2008Miscellaneous notesThe NC Drought Management Advisory Council drought map, last updated August 7, 2008, indicates that all of Orange County lies within the area characterized as experiencing “moderate drought” (the next to least severe level of their rating system).
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