Regular Meeting
Monday, November 5, 2007
7:30 p.m. 
F. Gordon Battle Courtroom
106 East Margaret Lane    
Hillsborough, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/Resolutions/ Special Presentations

a.      Resolution Recognizing Elizabeth Mason Carter for Community Service

The Board will consider a resolution recognizing Elizabeth Mason Carter, retiring Chapel Hill- Carrboro City Cools Board of Education member, for her community service. 

4.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from September 25, October 9 and October 18 (5:30 p.m. and 7:30 p.m.), 2007, as submitted by the Clerk to the Board. 

b.      Appointments - None

c.       Resolution Authorizing Signatures on Financial Instruments

The Board will consider adoption of a resolution authorizing Laura E. Blackmon, County Manager and Howard Fitts, Accountant II, to sign and pre-audit County financial instruments. 

d.      Orange County Small Business Loan Pool - Bylaws Revision for Board of Directors

The Board will consider approving bylaw provisions pertaining to directors for the Orange County Small Business Loan Program. 

e.      County Management Schedule: Records Retention and Disposition Schedule

The Board will consider approving the County Management Records Retention and Disposition Schedule and authorize the County Manager and Chair to sign. 

f.        Contract with Corley Redfoot Zack for Engineering and Design Services for Fairview Community Park

The Board will consider authorizing the Chair to execute a contract with Corley Redfoot Zack (CRZ) for park pre-construction design and engineering services to secure permits, conduct engineering work, and create construction drawings and specifications for bid documents for Fairview Community Park and authorize the Chair to sign subject to final review by staff and the County Attorney. 

g.      Contract with RB Engineering, Inc. for Structural Engineering Services to Repair the Herbert Blackwood House (future New Hope Park at Blackwood Farm)

The Board will consider authorizing the Chair to execute a contract with RB Engineering, Inc. to conduct engineering work, prepare construction drawings and specifications, and to perform inspection services to repair the foundation and first floor (sills and first floor joists) of the Herbert Blackwood House and authorize the Manager to sign subject to final review by staff and the County Attorney. 

h.      Recreation and Parks Grant Applications

The Board will consider authorizing staff to pursue a variety of grant opportunities available to the County through the Recreation and Parks Department. 

i.        Classification and Pay Plan Amendment - Add Class of Homeless Programs Coordinator

The Board will consider amending the Orange County Classification and Pay Plan to add the new class of Homeless Programs Coordinator at Salary Grade 20 and authorize the FTE. 

j.        Community Development Block Grant Award - Housing Rehabilitation Program

The Board will consider approving the execution of the Funding Approval Form; Grant Agreement; and Resolution for the FY 2007 Community Development Block Grant Award and authorize the Chair to sign. 

k.      Approval of Tax-Exempt Financing Arrangement for Efland Volunteer Fire Company, Inc. to Construct a New Fire Substation

The Board will consider approving a request from Efland Volunteer Fire Company, Inc. to enter into a tax-exempt financing arrangement to construct a new fire station and authorize the Chair to sign the appropriate documents related to financing. 

5.  Public Hearings

a.      CDBG Scattered Site Housing Rehabilitation Program

The Board will conduct a public hearing to receive citizen comments prior to official close-out of the County's FY 2004 Community Development (CDBG) Scattered Site Housing Rehabilitation Program and authorize execution of the Certificate of Completion by the Chair. 

6.  Regular Agenda

a.      Provisional Status Employees

The Board will consider adoption an amendment to the Orange County Personnel Ordinance Article I, Section 4.0 to include a definition for "Provisional Status" Employees and to confer the status of "provisional" employee on those employees who qualify according to the definition.  

7.  Reports

a.      Potential Artificial Soccer Surface Report

The Board will receive a report to determine if there is continued interest in this project and provide direction to staff. 

8.  Board Comments

9.  County Manager's Report

·        2008-18 Ten Year CIP

10.  Appointments

a.      Local Revenue Options Education Advisory Committee

The Board will consider making appointments to the Local Revenue Options Education Advisory Committee. 

b.      Orange Unified Transportation Board - New Appointments

The Board will consider making new appointments to the Orange Unified Transportation Board. 

11.  Information Items

·        Update from Archer Group on Pay and Classification Study

12.  Closed Session

13.  Adjournment

Orange County water supply reservoir water levels

Available information as of 3:00 PM, Thursday, November 1, 2007: 

Lake Orange

·        Water level is at 84" below full.

·        Water storage capacity remaining is approximately 42.1% (135 million gallons)

·        Approximately 75 days of water supply remaining (at Capacity Use specified release rate).  We are currently releasing less than the Capacity Use specified rate, due to Hillsborough's extra release and the drastic reduction in withdrawals by Orange-Alamance and Piedmont Minerals.

·        We are currently in Stage 4 of the Eno River Capacity Use Agreement.  Stage 5 is triggered once the Lake drops to 89" below full.

West Fork Reservoir  (as of October 25, 2007)

·        Water level is at 62" below full.

·        Water storage capacity remaining is approximately 67.6%.

·        Approximately 220 days of water supply are remaining (assuming Town's current daily demand and releases for streamflow augmentation)

·        Hillsborough is currently releasing approximately 1.3 million gallons per day more than they are required.  This excess amount meets most, if not all, of their current average daily demand.

·        Hillsborough has asked for Voluntary Conservation from all of its customers.   

OWASA Reservoirs                           

·        Water level at Cane Creek Reservoir is 126.75" below full

·        Water level at University Lake is 82.5" below full

·        Total remaining water storage capacity is approximately 50.0%

·        Approximately 219 days of water supply remaining (at current average weekly demand)

·        OWASA is currently in Stage 2 of its Water Conservation Ordinance.

                                     National Weather Service/NOAA Regional Precipitation data (inches above [+] or below [-] normal)

RDU                                                                                       Piedmont-Triad 

-6.16" since January 1                                                          -9.68" since January 1

-0.56" since September 1                                                    -0.08" since September 1

                                   Miscellaneous notes

* The NC Drought Management Advisory Council drought map, dated June 19, 2007, shows the majority of Orange County to be in the area characterized as "severe drought" in terms of drought conditions.

* Orange-Alamance has asked for Voluntary Conservation from all of its customers.