Regular Meeting
Tuesday, November 14, 2006
7:30 p.m. 
Southern Human Services Center
2501 Homestead Road  
Chapel Hill, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments

4.  County Manager's Report

5.  Items for Decision--Consent Agenda

a.      Minutes  APPROVED

The Board will consider correcting and/or approving the minutes from September 19, 21, 26 and October 3, 17, 19 of 2006 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Adult Care Home Advisory Committee - One Reappointment APPROVED

The Board will consider making one reappointment to the Adult Care Home Community Advisory Committee. 

(2)   Personnel Hearing Board - Reappointments APPROVED

The Board will consider making reappointments to the Personnel Hearing Board. 

c.       Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 53 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Budget Amendment #6 APPROVED

The Board will consider approving budget ordinance and grant project ordinance amendments for fiscal year 2006-07. 

e.      Agreement for County Co-Holding of Conservation Easements with the Eno River Association APPROVED

The Board will consider an agreement between Orange County and the Eno River Association for the co-holding of conservation easements subject to final review by the County Attorney and authorize the signing by the Chair and Clerk. 

f.        Agreement with UNC Master of Public Administration Program for Permanent Budget Internship APPROVED

The Board will consider approval of an arrangement with the Master of Public Administration (MPA) Program at the University of North Carolina at Chapel Hill under which the County will employ a selected MPA student annually to serve as Budget intern, and authorize the Manager to complete the administrative details through a memorandum of understanding with the UNC MPA Program. 

g.      Bid Award: Laminate Structure for Use as a Public Market APPROVED

The Board will consider awarding a bid to Enwood Structures, LLC, Morrisville, NC, in an amount not to exceed $55,372, plus freight cost (estimated $1,500) for a laminated beam structure for use as a Public Market House in Hillsborough; and authorize the Purchasing Director to effect the purchase. 

h.      Approval of Easements for Gravelly Hill Middle School APPROVED

The Board will consider authorizing the Chair of the Board of County Commissioners to sign easement documents for utility and access for Orange County Gravelly Hill Middle School and West Ten Soccer Center. 

i.        Change in BOCC Regular Meeting Schedule APPROVED

The Board will consider on e change in the County Commissioners' regular meeting calendar for year 2006 by changing the location of the December 7, 2006 work session from the Southern Human Services Center in Chapel Hill to the Link Government Services Center in Hillsborough. 

j.        Acceptance of 2006 Department of Homeland Security Grant Funding APPROVED

The Board will consider accepting $29,606.40 in Homeland Security funds for the purchase of 800MHz radios identified as needed for various Orange County public safety and volunteer agencies, with the State of North Carolina to purchase the radios on the County's behalf and authorize the staff to administer and sign all grant paperwork as may be required. 

k.      Confirmation of Plans to Relocate Orange County Emergency Management Department to 510 Meadowlands Drive Facility APPROVED

The Board will consider formally approving plans to relocate the Orange County Emergency Management (OCEM) Department from its present location at 1914 New Hope Church Road to the County-owned facility in the Meadowlands Business Park at 510 Meadowlands Drive. 

l.        Terms of Employment for County Manager APPROVED

m.    Ethics and Conduct for County Public Servant Policy DEFERRED

6.  Resolutions or Proclamations

a.      Resolution to Support the North Carolina Vietnam Helicopter Pilots Association APPROVED

The Board will consider a resolution to support and preserve the North Carolina Vietnam Helicopter Pilots Association. 

b.      Citizen-Soldier and Veteran Recognition APPROVED

The Board will consider recognizing the tremendous service provided to the Orange County community and the nation by its men and women serving in the United States Armed Forces, domestically and abroad, past and present, and authorize the Chair to sign the "Statement of Support". 

7.  Special Presentations

a.      Orange County Key Volunteer Recognition VOLUNTEERS RECOGNIZED

The Board will present certificates to Orange County Key Volunteers and to announce the North Carolina Outstanding Volunteer Award Winners. 

b.      Final Report of the Child Care Task Force REPORT RECEIVED

The Board will receive the report of the Child Care Task Force, assign the responsibility for implementing the recommendations to the Social Services Board with help form the County Manager's Office and sunset the Child Care Task Force. 

8.  Public Hearings

a.      North Carolina Community Transportation Program (CTP) Administrative and Capital Grant Application FY 2007-2008 APPROVED

The Board will conduct a public hearing on the North Carolina Community Transportation Program (CTP) grant application by Orange Public Transportation for FY 2007/2008 in the total amount of $429,431 with local match of $52,183; and approve the grant application, including the adoption of a resolution authorizing the applicant to enter into an agreement with North Carolina Department of Transportation for all necessary assurances and authorize the Chair to sign. 

9.  Items for Decision--Regular Agenda

a.      Approval of CHCCS Elementary #10 Property Exempt Subdivision Ownership Signoff APPROVED

The Board will consider authorizing the Chair of the Board of County Commissioners to sign the exempt subdivision plat for Chapel hill-Carrboro City School District Elementary #10. 

b.      Central Orange Senior Center/Sportsplex Proposed Design APPROVED

The Board will review project scope and budget pricing for the Central Orange Senior Center, the Adult Day Health Center, contraction of a mezzanine over the ice rink area and other modifications that allow more efficient operational space within the Sportsplex; and to authorize the Construction Manger at Risk contracting method for the construction of the facility, which action will enable the construction documents to be prepared for the Project. 

c.      Process and Facilitation Consultant Contract for Comprehensive Plan PULLED

The Board will consider approving a contract between the Orange County Dispute Settlement Center (DSC) and Orange County for the provision of process and facilitation services related to the Comprehensive Plan update and authorize the Chair to sign. 

d.      Appointments

(1)   Animal Services Advisory Board - Appointment PULLED

The Board will consider making one appointment to the Animal Services Advisory Board. 

(2)   Human Services Advisory Commission - Appointments APPROVED

The Board will consider making appointments to the Human Services Advisory Commission. 

10.  Reports

11.  Closed Session

12.  Adjournment

Orange County water supply reservoir water levels

Available information as of 2:00 PM, Friday, November 10, 2006 

Lake Orange 

• Water level at 11.5" below full.
• Water storage capacity remaining is 84.8% (424 million gallons)
• Approximately 130 days of water supply remaining (at Capacity Use specified release rate)
• Current Eno River flow at the Hillsborough gage is averaging approximately 21 cfs (13.6 million gallons per day).
• Releases from Lake Orange remain at lower than usual levels as the greater portion of instream flow has been natural flow generated by recent rainfall events. 
• Eno River Capacity Use Restrictions at Stage 1 have been in effect since August 5, 2006.

West Fork Reservoir  (as of November 2^nd)

• Water level is at 15" below full
• Water storage capacity remaining is 96%  
• In excess of 300 days of water supply remaining (assuming Town's current daily demand and releases for streamflow augmentation).

OWASA Reservoirs 

• Water level at Cane Creek Reservoir is 34.8" below full - see note 1.
• Water level at University Lake is 1.8" above full - see note 1.
• Total remaining water storage capacity is approximately 86.8%
• Approximately 330 days of water supply remaining (at current 7-day average daily demand 8.8 million gallons per day]) - see note 1.

National Weather Service/NOAA Regional Precipitation data (inches above [+] or below [-] normal)

RDU                                                   Piedmont-Triad 

-6.34" for 2005                                    -9.94" for 2005

+6.18" since January 1, 2006               +5.62" since January 1, 2006

+6.12" since September 1, 2006          +2.63" since September 1, 2006

Miscellaneous notes

1.  OWASA website data on reservoir levels and water demand last updated 11/9/06.

2.  The NC Drought Management Advisory Council drought map, updated November 7^th, shows Orange County - and all of the state with the exception of a very small area in the extreme southwest corner - to be in an area categorized as normal in terms of rainfall.