Regular Meeting
Monday, October 3, 2005
7:30 p.m. 
F. Gordon Battle Courtroom
106 East Margaret Lane 
Hillsborough, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45-8:00)

4.  County Manager's Report (8:00-8:05)

5.  Items for Decision--Consent Agenda (8:05-8:15)

a.         Minutes

The Board will consider correcting and/or approving the minutes for the June 20, 2005 meeting as submitted by the Clerk to the Board. 

b.         Appointments - None

c.         Jail Inspection Report

The Board will receive the jail inspection report for July 20, 2005 from the North Carolina Department of Health and Human Services. 

d.         Property Tax Refunds

The Board will consider adoption of a refund resolution related to thee (3) property tax refund requests in accordance with N.C. General Statute 105-381. 

e.         Property Tax Releases

The Board will consider adoption of a resolution to release property values related to eight (8) property tax release requests in accordance with N.C. General Statute 105-381. 

f.          Property Value Changes

The Board will consider approving value changes made in property values after the 2005 Board of Equalization and Review has adjourned. 

g.         Bid Award:  Wheel Loader for Landfill

The Board will consider awarding a contract for the purchase of a Wheel Loader for the Landfill from Gregory Poole of Raleigh, at a cost of $105,100 and authorize the Purchasing Director to execute the necessary paperwork. 

h.         Employee Dental Insurance for 2006

The Board will consider an increase in employee dental insurance rates effective January 1, 2006 and authorize the Personnel Director to sign the contract with Delta Dental for Plan administrative services. 

i.           Acceptance of 2005 Law Enforcement Terrorism Prevention Program (LETPP) Competitive Grant Funds

The Board will consider accepting grant funding and approving a memorandum of agreement, subject to final review by staff and the County Attorney, for a State pass-through grant award of federal Homeland Security funds in the amount of $63,000 to reimburse Orange County for 9-1-1 Center communication system upgrades and authorize the Manager to sign. 

j.           Trustee Appointment to the South Orange Firemen's Local Relief Fund Board

The Board will consider appointing Travis Crabtree as a Trustee to the South Orange Fireman's Local Relief Fund Board, for the South Orange Fire District. 

k.        Two (2) Resolutions Regarding Pleasant Green Community Center Road

l.           HOME Program - Affirmative Marketing Plan

The Board will consider adopting an Affirmative Marketing Plan for use in the Orange County HOME Program. 

m.       Consultant Services - Ten (10) Year Plan to End Homelessness

The Board will consider awarding a contract for consulting services to J-Quad and Associates, LLC for the development of a Ten Year Plan to End Homelessness in Orange County and authorize the Chair to sign contingent upon final review by the County Attorney. 

n.         Allocation Plan for Supplemental Funding Authorized in FY2005-06 Budget

The Board will consider approving a funding plan to allocating a $50,000 Board approved appropriation.  The proposed plan includes the establishment of two permanent, part-time Circulation Supervisor positions, one at the Cedar Grove branch and one at the Carrboro Cybrary. 

o.         Approval of Plan to Replace Services Previously Offered by Sheaffer House

The Board will receive information about the community's plans for serving children with emergency placement needs and to consider a request to transfer $165,000 appropriated in the outside agency budget for Sheaffer House to the Social Services budget and authorize the Chair to sign subject to final review by staff and the County Attorney. 

p.         Authorization to Release One-Time Supplemental Funding to OPC/LME to Facilitate Divestiture of EIFS/OC & KidScope

The Board will consider authorizing the release of a one-time County supplemental appropriation in the amount of $57,468 to OPC/LME to facilitate the divestiture (transfer) of EIFS/OC & KidScope to the Chapel Hill Training outreach Project effective October 1, 2005. 

q.         Revisions to the Flood Damage Prevention Ordinance

The Board will receive the Administration's recommendation and Planning Board comments concerning the proposed revisions to the Flood Damage Prevention Ordinance, to close the public hearing, and to make a decision on adopting the ordinance.   

6.  Resolutions or Proclamations (8:15-8:35)

a.         Memorandum of Agreement between Town of Hillsborough and County of Orange for Creation of a Strategic Growth Plan

The Board will consider approving a Memorandum of Agreement regarding a consultant selection process and planning deliverables and authorize the Chair to sign subject to final review by staff and the County Attorney. 

7.  Special Presentations (8:35-8:45)

a.         NC Museum of Art pARTtnership Project with Orange County Arts Commission and Orange County Department on Aging

The Board will receive a presentation on a new partnership project with the NC Museum of Art and the Orange County Department on Aging featuring Carrboro textile artist Marguerite Jay "Peg" Gignoux and request that the Budget Office update a senior center capital project ordinance to establish a budget for the artwork based on the information outlined in the financial impact. 

8.  Public Hearings

9.  Items for Decision--Regular Agenda

a.         Employee Health Insurance for 2006 (8:45-9:00)

The Board will consider renewal of employee health insurance plans through the North Carolina Association of County Commissioners (NCACC) Health Insurance Trust effective January 1, 2006 and authorize a transfer of $19,212 from fund balance to the employee health insurance account to supplement the 2005-06 health insurance budget. 

b.         Due Diligence Updates on Planned SportsPlex Acquisition (9:00-9:30)

c.         Northern Park Master Plan (9:30-9:50)

The Board will consider adoption of a master plan for he Northern Park (at the Northern Human Services Center) and authorize staff to create and submit a site plan application for the park based on the master plan and proposed Phase I facilities. 

d.         Appointments (9:50-10:00)

(1)      Unified Transportation Advisory Board - Initial Appointments

The Board will consider making initial appointments to the Orange County Unified Transportation Advisory Board. 

(2)      Transfer of Development Rights Taskforce - New Appointments

The Board will consider making new appointments to the Transfer of Development Rights Taskforce. 

10.  Reports (10:00-10:15)

a.         Durham County Proposal - New Hope Preserve Interlocal Agreement

The Board will consider and discuss possible participation in a proposal from Durham County to create an interlocal agreement regarding property that is being jointly acquired along the New Hope Creek corridor and to allow staffs from both counties to further define and make recommendations on which lands should be involved in a master plan for the New Hope Preserve; and allow Orange County staff to pursue pre-existing planned and pending park design projects such as Fairview. 

11.  Closed Session

12.  Adjournment