Regular Meeting
Tuesday, March 15, 2005
7:30 p.m. 
Southern Human Services Center
2501 Homestead Road 
Chapel Hill, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45-8:00)

4.  County Manager's Report (8:00-8:05)

5.  Items for Decision--Consent Agenda (8:05-8:15)

a.         Minutes

The Board will consider correcting and/or approving the minutes for the February 8, 2005 Joint Meeting with the Solid Waste Advisory Board and the Work Session on the same night, as submitted by the Clerk to the Board. 

b.         Appointments

(1)      Carrboro Board of Adjustment - One Reappointment

The Board will consider one reappointment to the Carrboro Board of Adjustment. 

(2)      Historic Preservation Commission - One Reappointment

The Board will consider one reappointment to the Historic Preservation Commission. 

(3)      Human Services Advisory Commission - Three Reappointments

The Board will consider reappointments to the Human Services Advisory Commission. 

(4)      Orange County Planning Board - Three Reappointments

The Board will consider reappointments to the Orange County Planning Board. 

c.         Motor Vehicle Property Tax Releases/Refunds

The Board will consider adoption of a refund resolution related to 60 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.         Property Tax Refund

The Board will consider adoption of a refund resolution related to one (1) request for property tax refund in accordance with N.C. General Statute 105-381. 

e.         Property Tax Releases

The Board will consider adoption of a resolution to release property values related to three (3) requests for property tax release in accordance with N.C. General Statute 105-381. 

f.          Approval of Contract for Development of a Limited English Proficiency Assessment Tool

The Board will consider authorizing staff to contract with the Chapel Hill Institute for Culture and Language Education, Inc. (CHICLE) in an amount not to exceed $9,500, with all costs to be paid by the U.S. Department of Housing and Urban Development (HUD), to develop a Limited English Proficiency (LEP) Assessment Tool, and authorize the County Manager to execute the resulting agreement, contingent upon final review by staff and the County Attorney. 

g.         CJPP Continuation Grant Application

The Board will consider approving the submission of the FY 2005-2006 grant application for the continuation of Criminal Justice Partnership Program (CJPP) operations in the amount of $165,221, and authorize the Chair to sign. 

h.         Bid Award:  Mobile Trailer for Mass Medical Distribution/Site Area Command Post

The Board will consider awarding a bid to Kraftsman, Inc. for the purchase of a Mass Medication Distribution Site/Site Area Command Post trailer to be shared between the Orange County Emergency Management and the Orange County Health Department and authorize the Purchasing Director to execute the necessary paperwork. 

i.           Endorsement of Orange County's Hosting of Citizen Corps Council Conference

The Board will consider endorsing a request from the Governor's Office that Orange County host a statewide conference for Citizen Corps Councils (CCC) and related volunteer programs to be held in October 2005 and authorize staff to carry out the necessary administrative and logistical tasks associated with the conference. 

j.           Budget Amendment #9

The Board will consider approving budget ordinance amendments for fiscal year 2004-05. 

k.        Orange County Transfer of Development Rights (TDR) Task Force Formation

The Board will consider approving the formation of the Orange County Transfer of Development Rights (TDR) Task Force and authorize the Clerk's Office to advertise for volunteer Task Force members. 

l.           Orange County Transportation Priority List for 2007-2013 TIP

The Board will consider priority transportation projects for inclusion in the North Carolina Department of Transportation (NCDOT) 2007-2013 Transportation Improvement Program (TIP). 

m.       Homestead Community Center Wastewater System Repair

The Board will consider approving a capital project ordinance that will appropriate funds for remediating the failing septic system at Homestead Community Center by means of a sewer extension from the Community Center to the Orange Water and Sewer Authority's (OWASA) sanitary sewer system, funding will provide for construction and connection of the sewer extension. 

n.         Approval of Grant Application Submission to Expand RSVP Disaster Preparedness Program for Seniors, Particularly for Vulnerable and Disabled Persons

The Board will consider approving submission of a Project of Nation Significance (PNS) grant application by the Retired and Senior Volunteer Program (RSVP) of the Department on Aging for $20,000 annually to expand its existing volunteer disaster preparedness program, which aims to empower seniors to better deal with natural disasters through information, training, and special projects. 

6.  Resolutions or Proclamations (8:15-8:45)

a.         Child Abuse Prevention Month

The Board will consider a request to declare April as Child Abuse Prevention Month in Orange County, and authorize the Chair to sign. 

b.         Fair Housing Month

The Board will consider a proclamation to recognize and celebrate April as Fair Housing Month and authorize the Chair to sign. 

c.         Public Safety Telecommunicators' Week

The Board will consider a proclamation to recognize the week of April 10 through 16, 2005 as Public Safety Telecommunicators' Week in Orange County and authorize the Chair to sign. 

d.         Severe Weather Awareness Week

The Board will consider designating the week of March 13^th through 19^th, 2005 as Severe Weather Awareness Week in Orange County, and encourage residents to learn more about severe weather safety and authorize the Chair to sign the proclamation. 

e.         County Government Week

The Board will consider proclaiming the week of April 10-16, 2005 as Orange County Government Week and endorse the "Official for a Day" activities and authorize the chair to sign. 

f.          Orange County Senior Games

The Board will consider a proclamation to recognize the weeks of April 3 through 28, 2005 as Athletic Events Days and June 6 through July 28, 2005 as SilverArts Days, a part of Orange County Senior Games and to encourage citizens age 55 and over to participate, and authorize the Chair to sign. 

7.  Special Presentations (8:45-9:00)

a.         Accept Report from Social Services Board Regarding Day Care Funds and to Consider A Request to Release the Remaining $50,000 Appropriated for Day Care in the Social Safety Net Fund

The Board will accept a report from the Social Services Board regarding day care funds and to consider a request to release remaining $50,000 appropriated for day care in the Social Safety Net Fund. 

8.  Public Hearings

9.  Items for Decision--Regular Agenda

a.         Possible Acquisition of the Triangle SportsPlex (9:00-9:30)  SportsPlex Report 

b.         Conceptual Approval for Submission of Homeland Security Grant Funding Application - Communications Interoperability (9:30-9:45)

The Board will consider approving the County's participation in the submission of a regional grant application for 2005 Homeland Security grant funds. 

c.         Approval of Equipment and Vehicle Purchases for Fiscal Year 2004-05 (9:45-10:00)

The Board will consider approval of equipment and vehicle purchases for County departments, excluding Information Systems and Solid Waste, for fiscal year 2004-05 and authorization for the Finance Director and County Attorney to execute the documents necessary to finance the purchase of the vehicles and major equipment through private placement loan proposals from RBC. 

d.         Appointments (10:00-10:10)

(1)      Alcoholic Beverage Control Board (ABC Board) - One New Appointment

The Board will consider making one new appointment to the Alcoholic Beverage Control Board. 

(2)      Animal Services Advisory Board - Initial Appointments

The Board will consider making initial appointments to the Animal Services Advisory Board. 

(3)      Equalization and Review Board - New Appointments

The Board will consider making appointments to the Equalization and Review Board. 

(4)      Chapel Hill Board of Adjustment - Two New Appointments

The Board will consider making new appointments to the Chapel Hill Board of Adjustment. 

(5)      Chapel Hill Planning Board - Two New Appointments

The Board will consider making tow appointments to the Chapel Hill Planning Board. 

(6)      Human Relations Commission - Five New Appointments

The Board will consider making new appointments to the Human Relations Commission. 

(7)      Arts Commission - Five New Appointments

The Board will consider making new appointments to the Arts Commission. 

(8)      Adult Care Home Community Advisory Committee - Two New Appointments

      The Board will consider making new appointments to the Adult Care Home Community Advisory Committee. 

(9)      Hillsborough Planning Board - One New Appointment

      The Board will consider one new appointment to the Hillsborough Planning Board. 

10.  Reports (10:10-10:25)

a.         Southern Park (Town of Chapel Hill) Special Use Permit

The Board will review and provide comment on a Special Use Permit (SUP) under consideration by the Town of Chapel Hill for Southern Community Park, a Chapel Hill town park that would be constructed with County 1997 and 2001 parks bond funds. 

11.  Closed Session (10:25- )

a.         "To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS § 143-318.11(a)(5).

b.         "To discuss matters related to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations," NCGS § 143-318.11(a)(4).

12.  Adjournment