Regular Meeting
Tuesday, December 14, 2004
7:30 p.m. 
Southern Human Services Center
2501 Homestead Road 
Chapel Hill, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.  Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45-8:00)

4.  County Manager's Report (8:00-8:05)

5.  Items for Decision--Consent Agenda (8:05-8:15)

a.         Minutes  APPROVED

The Board will consider correcting and/or approving the minutes for the November 3, 2004 regular meeting as submitted by the Clerk to the Board. 

b.         Appointments - None

c.         Property Tax Release APPROVED

The Board will consider adoption of a resolution to release property value related to one (1) request for property tax release in accordance with N.C. General Statute 105-381. 

d.         Property Value Changes APPROVED

The Board will consider approving value changes made in property values after the 2004 Board of Equalization and Review adjourned. 

e.         Applications for Property Tax Exemption APPROVED

The Board will consider three (3) untimely applications for granting exempt status from ad valorem taxation for the 2004 tax year. 

f.          CJPP Grant Acceptance APPROVED

The Board will consider accepting Criminal Justice Partnership Program (CJPP) implementation grant funds totaling $165,221 from the NC Department of Correction and authorize the Chair to sign, contingent upon final review by staff and the County Attorney. 

g.         CJPP 2004-2005 Service Continuation Contracts APPROVED

The Board will consider approving contracts for the continuation of services provided through the NC Criminal Justice Partnership Program (CJPP) Correction and authorize the Chair to sign, contingent upon final review by staff and the County Attorney. 

h.         Central Recreation Center Playground Apparatus APPROVED

The Board will receive a staff summary of community feedback and consider granting approval for the purchase and installation of playground apparatus at the Central Recreation Center located at the Whitted Complex; and authorize the staff to proceed with solicitation of bids. 

i.           Budget Amendment #6 APPROVED

The Board will consider approving budget, capital and grant project ordinance amendments for fiscal year 2004-05. 

j.           Approval of Financing Arrangement for Efland Volunteer Fire Company, Inc. to Purchase a Replacement Fire Tanker APPROVED

The Board will consider approving a request from Efland Volunteer Fire Company, Inc. to enter into a financing arrangement to purchase a tanker and authorize the Board of Commissioner Chair to sign the appropriate documents. 

k.        Contract Approval:  Coulter, Jewell and Thames for Consulting Engineering Services Related to the Expansion of Sewer and/or Water Utilities into Areas Defined by the 1997 Efland Sewer Bond and the EPA Grants for the Buckhorn EDD/Community APPROVED

The Board will consider approving a contract that will provide for construction design, project administration/management, construction/easement survey and construction oversight for the Efland and Buckhorn utility expansion project, as well as Master planning of the utility layout of the Buckhorn EDD; and authorize the Chair to sign, contingent upon final review by staff and the County Attorney. 

l.           Forest Service Contract for Fiscal Year 2004-05 APPROVED

The Board will consider approving the annual agreement between Orange County and the North Carolina Department of Environment and Natural Resources (DENR) for protection, development, reforestation, management and improvement of forestlands located in the County and authorize the Chair to sign, subject to final review by staff and the County Attorney. 

m.       2004-2005 Small Business and Technology Development Center (SBTDC) Contract Renewal APPROVED

The Board will consider renewal of a contract to continue support of small business development services for Orange county residents, as stated in the Economic Development Strategic Plan adopted May 14, 1996, and reaffirmed by the Economic Development Commission in its strategic planning session in August 2000; and authorize the Manager and Clerk to the Board to execute the contract subject to final review by staff and the County Attorney. 

n.         Lease Renewal:  501 W. Franklin Street, Suite #105 APPROVED

The Board will consider approving a lease renewal with Terradotta.com, a software consulting firm, for space at 501 W. Franklin Street commencing on December 3, 2004 through December 2, 2005 and authorize the Chair to sign. 

o.         Bid Award:  Hook Truck for Orange County Solid Waste APPROVED

The Board will consider awarding a bid to Volvo & GMC Truck Center of Charlotte, NC for a Hook Truck for a cost of $111,632.04,the Orange County Solid Waste Management Department: and authorize the Purchasing Director to execute the necessary paperwork. 

p.         EMS and Rescue Franchise Agreements (Second Reading) APPROVED

The Board will consider approving, on second reading, proposed ambulance franchise agreements by ordinance for the two active volunteer rescue squads in the County. 

q.         Access to Weather and Emergency Information at the Government Services Center APPROVED

The Board will consider action to provide access to weather and news information on the television located in the large meeting room at the Government Services Center. 

r.          Congestion Mitigation and Air Quality (CMAQ) Grant Application APPROVED

The Board will consider a resolution conceptually endorsing the submission of an application for Congestion Mitigation and Air Quality (CMAQ) funds to construct a 125-space park and ride lot and to initiate new transit service, Orange Public Transportation Intra-Hillsborough route. 

s.         Agreement with Orange Soil and Water Conservation District for Quentin W. Patterson Photographic Art Collection Projects APPROVED

The Board will consider approving an agreement between Orange County and the Orange Soil and Water Conservation District that would permit the County to administer a donation of $20,000 and a photographic art collection on behalf of the District; and authorize the Chair to sign, subject to final review by staff and the County Attorney.   

t.         Change in BOCC Regular Meeting Schedule APPROVED

The Board will consider amending their regular meeting schedule by adding a location for the Board Retreat on January 22, 2005, which will be held at the Southern Human Services Center, 2501 Homestead Road, Chapel Hill. .   

6.  Resolutions or Proclamations (8:15-8:35)

a.         Resolution of Approval - Agricultural and Watershed Protection Conservation Easement for John and Carolyn Lloyd APPROVED

The Board will consider a resolution to approve the acceptance of an agricultural and watershed protection conservation easement form John and Carolyn Lloyd, the conservation easement to be held jointly by Orange County and the Orange Water and Sewer Authority (OWASA) and authorize the Chair to sign. 

b.         A Resolution Establishing the Intent of Durham County, Durham City, and Orange County to Cooperate with Regard to Planning Issues in Certain Defined Areas TABLED

The Board will consider a resolution establishing the intent of Durham County, Durham City, and Orange County to cooperate with regard to planning issues in certain defined areas; and authorize the Chair to sign pending any final review by staff and the County Attorney. 

7.  Special Presentations (8:35-9:10)

a.         Social Services Board Request to Establish a Day Care Trust Fund With the $100,000 Reserved in the Social Safety Net APPROVED for $50,000

The Board will consider a request from the Social Services Board to release day care funds totaling $100,000 appropriated in the Safety Net Fund to the Department of Social Services (DSS) in order that DSS can provide subsidy to additional families on the Department's day care waiting list under policies developed by the Social Services Board. 

b.         Educational Excellence Work Group Update UPDATE RECEIVED

The Board will receive an update about the UNC School of Education team that has been working to provide research and analysis about the resources available to the two school systems in Orange County. 

c.         Progress Report from Robert Segal, CPA, for School Efficiency Study REPORT RECEIVED

The Board will receive an update from the firm of Robert S. Segal, CPA, PA regarding preliminary findings from an examination of opportunities for achieving budgetary efficiencies in the operations of the two school systems. 

d.         Authorization for Development of Professional Contracts Related to the Assessment of SportsPlex/Senior Center Proposal APPROVED

The Board will consider authorizing the staff to engage a financial business analyst, and other consultants as needed, to conduct due diligence evaluations related to the possible acquisition by the County of the Triangle SportsPlex property, subject to final review by staff and the County Attorney, and authorize the Chair to sign; and authorize the Manager to execute additional professional service contracts as needed, with the total amount for all professional services not to exceed $30,000. 

8.  Public Hearings

9.  Items for Decision--Regular Agenda

a.         Southern Orange Senior Center Project Budget (9:10-9:25) APPROVED

The Board will consider establishing a budget of $4.1 million to support the  facility program for the new 25,000 square foot Southern Orange Senior Center, being developed in collaboration with the Southern Orange Senior Center Planning Committee; and direct staff to bring forward funding options by January 2005, that addresses the construction of both senior centers. 

b.         10-Year Student Membership Projections and Schools Adequate Public Facilities Ordinance (SAPFO) Implications (9:25-9:45) APPROVED

The Board will consider approval of November 15, 2004 actual membership and capacity numbers of the Orange County Schools and Chapel Hill-Carrboro City Schools; to receive 10-year student membership projections developed through agreed-upon models; and to consider reallocation a portion of currently programmed debt issuance to address anticipated cost overruns in various critical school and County capital projects. 

c.         Comprehensive Plan Land Use Element Update - Public Outreach Follow-up Proposal (9:45-10:00) PROPOSAL RECEIVED STAFF TO PROCEED

The Board will consider the Planning Staff's proposal for "Public Outreach Follow-up" that has been requested by the Board to occur prior to formal Public Hearing on the Comprehensive Plan Land Use Element Update; and authorize the staff to proceed. 

d.         Selection of a Professional Planning Consultant for the Development of a Countywide Transfer of Development Rights (TDR) Program (10:00-10:20) APPROVED

The Board will consider selecting a consultant to assess the feasibility of a Transfer of Development Rights (TDR) program for Orange County for a sum not to exceed $39,100. 

e.         Appointments (10:20-10:30)

(1)      Orange County Planning Board - Three New Appointments APPROVED

The Board will consider making new appointments to the Orange County Planning Board. 

(2)      Intergovernmental Parks (IP) Work Group - New Appointments/Reappointments DEFERRED

The Board will consider reappointments and  new appointments to the Intergovernmental Parks Work Group (IPWG), including a BOCC representative.

(3)      Alcoholic Beverage Control Board (ABC Board) - Two New Appointments ONE APPROVED

The Board will consider making new appointments to the Alcoholic Beverage Control Board.

(4)      Agricultural Center Work Group APPROVED

The Board will consider appointments to the Agricultural Center Work Group.

(5)      Orange County/Chapel Hill Visitor's Bureau - One New Appointment APPROVED

The Board will consider making one new appointment to the Orange County/Chapel Hill Visitor's Bureau.

(6)      Nursing Home Community Advisory Committee DEFERRED

The Board will consider making new appointments to the Nursing Home Community Advisory Committee.

(7)      Efland/Mebane Small Area Plan Task Force APPROVED

The Board will consider making initial appointments to the Efland/Mebane Small Area Plan Task Force.

(8)      Recreation and Parks Advisory Council - Two New Appointments DEFERRED

The Board will consider making new appointments to the Recreation and Parks Advisory Council.

(9)      Commission for the Environment DEFERRED

The Board will consider making one new appointments to the Commission for the Environment.

10.  Reports  NONE

11.  Closed Session  NONE

12.  Adjournment