Regular Meeting
Tuesday, September 21, 2004
7:30 p.m.
Southern Human Services Center
2501 Homestead Road
Chapel Hill, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.  Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45-8:05)

4.  County Manager's Report (8:05-8:15)

5.  Items for Decision--Consent Agenda (8:15-8:25)

a.         Minutes  APPROVED

The Board will consider correcting and/or approving the minutes as submitted by the Clerk to the Board for the Budget Work Sessions on June 15 and 17. 

b.         Appointments

(1)      Hillsborough Board of Adjustment - One Reappointment  APPROVED

The Board will consider one reappointment to the Hillsborough Board of Adjustment. 

c.         Motor Vehicle Property Tax Release/Refunds  APPROVED

The Board will consider adoption of a refund resolution related to 106 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.         Benefits for Domestic Partners - Implementation and Personnel Ordinance Revisions  APPROVED IN PRINCIPLE - POSSIBLE CLARIFICATION OF LANGUAGE

The Board will consider implementing policy and personnel ordinance revisions for County employee benefits for domestic partners effective January 1, 2005. 

e.         Employee Dental Insurance for 2005  APPROVED

The Board will consider the continuation of the County's dental insurance rates for 2005 with no increase and to authorize renewal with Delta Dental as the County's dental insurance plan administrator effective January 1, 2005 and authorize the Personnel Director to renew the agreement. 

f.          Employee Life Insurance for 2005 APPROVED

The Board will consider an increase in rates for employee group life insurance effective January 1, 2005. 

g.         Software Acquisition for Public Internet Access to Register of Deeds Records  APPROVED

The Board will consider authorizing the Register of Deeds to contract with AmCad. A software vendor, to acquire an new Internet module providing remote public electronic access to information maintained by the Register of Deeds office, subject to final review by staff and the County Attorney, at a cost not to exceed $10,000 and authorize the Chair to sign. 

h.         Performance Agreement for Housing Rehabilitation Administrative Services  APPROVED

The Board will consider approving the execution of a Performance Agreement with the Town of Chapel Hill to provide administrative services for a Housing Rehabilitation Program funded by the Town and authorize the Manager to sign. 

i.           Bid Award:  Standby Generators for Government Services Center and Southern Human Services Center  APPROVED

The Board will consider awarding a bid for a 200 KW diesel generator for the Southern Human Services Center (SHSC) and a 125 KW natural gas generator for the Government Services Center (GSC) to Cummins Atlantic from Greensboro, NC in the amount of $133,000 for providing and installing generators and transfer switches and authorize the Purchasing Director to execute the necessary paperwork.. 

j.           Bid Award:  Skid Steer Loader for Orange County Recycling  APPROVED

The Board will consider awarding a bid for a Skid Steer Loader from Triangle Equipment of Raleigh, North Carolina for Orange County Recycling in an amount of $22,162 and authorize the Purchasing Director to execute the necessary paperwork. 

k.        Voluntary Agricultural District Designation - Walters Property  APPROVED

The Board will consider an application from Carl and Elizabeth Walters for certification as qualifying farmland and designation of 173 acres as an addition to their Voluntary Agricultural District. 

6.  Resolutions or Proclamations (8:25-8:35)

a.         Resolution Requesting Congress and the President of the United States of America to Reauthorize the Assault Weapon Ban  APPROVED

The Board will consider a resolution requesting Congress and the President to reauthorize a ban on assault weapons and authorize the Chair to sign. 

7.  Special Presentations  NONE

8.  Public Hearings  NONE

9.  Items for Decision--Regular Agenda

a.         Conceptual Design for CHCCS High School #3 (8:35-8:50) REPORT RECEIVED 

The Board will review the conceptual design for Chapel Hill-Carrboro City Schools (CHCCS) High School #3. 

b.         Lands Legacy Action Plan - FY 2004-06 (8:50-9:05) APPROVED WITH AMENDMENTS

The Board will consider adoption of the revised draft Lands Legacy Action Plan for fiscal years 2004-06, revised with Board comments from the August 31^st work session. 

c.         Fairview and Northern (HSC) Parks - Timetables and Status Reports (9:05-9:25) REPORT RECEIVED

The Board will review a status report, preliminary concept plans, and the proposed schedule for design of the next two County parks projects - the Northern (Human Services Center) Park and the Fairview Park and Campus (Phase II) and provide direction to staff on the Board's preferred sequence of activities. 

d.         Efland/Mebane Small Area Plan Task Force (9:25-9:40) APPROVED - ADD ONE EDC AND CFE SEAT

The Board will consider approving formation of the Efland/Mebane Small Area Plan Task Force and authorize the Clerk's office to advertise for volunteers. 

e.         Appointments (9:40-9:55)

(1)         Adult Care Home Community Advisory Committee (ACHCAC) - One New Appointment  APPROVED

The Board will consider an appointment to the Adult Care Home Community Advisory Committee. 

(2)         Affordable Housing Advisory Board - Four New Appointments  APPROVED

The Board will consider appointments to the Affordable Housing Board.

(3)         Arts Commission - Two New Appointments  APPROVED

The Board will consider appointments to the Orange County Arts Commission.

(4)         Human Relations Commission - Three New Appointments  APPROVED

The Board will consider appointments to the Human Relations Commission.

(5)         Human Services Advisory Commission - Three New Appointments  APPROVED

The Board will consider appointments to the Human Services Advisory Commission.

(6)         Information Technology Advisory Committee  - One New Appointment  APPROVED

The Board will consider appointments to the Information Technology Advisory Committee.

(7)         Nursing Home Community Advisory Committee - Three New Appointments  APPROVED

The Board will consider appointments to the Nursing Home Community Advisory Committee.

(8)         Housing Bond Project Review and Selection Committee  APPROVED

The Board will consider appointments to the Housing Bond Project Review and Selection Committee in accordance with the County's Housing Bond Policy.

(9)         Economic Development Commission - Three Reappointments  APPROVED

The Board will consider reappointments to the Economic Development Commission.

(10)     Agricultural Center Work Group  TO BE RE-ADVERTISED

The Board will consider appointments to the Agricultural Center Work Group.

(11)     Advisory Board on Aging - One New Appointment  APPROVED

The Board will consider an appointment to the Advisory Board on Aging.

10.  Reports

a.         Parameters for Possible School Efficiency Study (9:55-10:15) REPORT RECEIVED

The Board will receive a report from staff on efficiency measures implemented to date by the Orange County and Chapel Hill-Carrboro City School Systems and to discuss possible next steps related to school efficiency and provide direction to the Manager and Staff. 

11.  Closed Session

12.  Adjournment