Regular Meeting
Tuesday, August 17, 2004
7:30 p.m.
F. Gordon Battle Courtroom
106 E. Margaret Lane
Hillsborough, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.  Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45-8:05)

4.  County Manager's Report (8:05-8:15)

5.  Items for Decision--Consent Agenda (8:15-8:25)

a.      Minutes  APPROVED

The Board will consider correcting and/or approving the minutes as submitted by the Clerk to the Board for meetings on May 4, 5, 18, 20, 27, and June 2, 2004.

b.      Appointments

(1)      Board of Health - Reappointments DR. TIM CAREY AND DR. JESSICA LEE

The Board will consider reappointments to the Board of Health.

(2)      Commission for Women - One Reappointment BONNIE GATES

The Board will consider a reappointment to the Commission for Women. 

(3)      Human Relations Commission - Reappointment DAMON SEILS

The Board will consider a reappointment to the Human Relations Commission. 

c.       Jail Inspection Report APPROVED

The Board will receive the jail inspection report for July 6, 2004 from the North Carolina Department of Health and Human Services. 

d.      Tax Collector's Annual Settlement APPROVED

The Board will receive the tax collector's annual settlement on current and delinquent taxes and approve the accounting thereof.

e.      Motor Vehicle Property Tax Release/Refunds for June 2004 APPROVED

The Board will consider adoption of a refund resolution related to 37 requests for motor vehicle property tax releases or refunds in accordance of North Carolina General Statutes. 

f.        Motor Vehicle Property Tax Release/Refunds for July 2004 APPROVED

The Board will consider adoption of a refund resolution related to 77 requests for motor vehicle property tax releases or refunds in accordance of North Carolina General Statutes. 

g.      Applications for Property Tax Exemption APPROVED

The Board will consider four (4) untimely applications for granting exempt status from as valorem taxation for the 2004 tax year. 

h.      Property Tax Releases APPROVED

The Board will consider adoption of a resolution to release property values related to three (3) requests for property tax releases in accordance with N.C. General Statute 105-381.

i.        Property Tax Refunds APPROVED

The Board will consider adoption of a refund resolution related to two (2) requests for property tax refunds in accordance with N.C. General Statute 105-381.

j.        Property Value Changes APPROVED

The Board will consider approving value changes made in property values after the 2004 Board of Equalization and Review has adjourned. 

k.      County Work First Designation and Establishment of Planning Committee APPROVED

The Board will consider approving plans to continue operating a Standard Work First program in Orange County and to appoint a committee to update the two-year plan. 

l.        Petitions for Addition to the NC Secondary Road System APPROVED

The Board will consider three petitions to add subdivision roads to include Nichols Drive, Maggie Lane, Pascal Way, and Meadow Lane to the State-maintained Secondary Road System. 

m.    Assignment of the Adams Tract Purchase Contract to the Town of Carrboro APPROVED

The Board will consider authorizing the assignment of the signed contract for purchase of the Adams property to the Town of Carrboro for the Town's anticipated purchase of the land on or before September 30, 2004. 

n.      Little River Regional Park:  Relocate Access Easement to Durham; Dedicate Public Road Right of Way; Accept, Without Maintenance Responsibility, Public Right of Way APPROVED (WITH NAME OF ROAD TO BE CHANGED)

The Board will consider authorizing a change in the existing access easement held by Durham County through the Orange County portion of Little River Regional Park; to dedicate to the public 5 feet of additional right of way along Guess Road where it abuts the Park property and authorize the County Manager to sign the public dedication; and accept, without maintenance responsibility, the dedication of right of way; and authorize the County Manager to sign the acceptance on the Final Plat of the Easement Survey.   

o.      Change in BOCC Regular Meeting Schedule SEPT. 21 NOT APPROVED AND NOV. 15 APPROVED

The Board will consider two changes in the County Commissioners' regular meeting calendar for the year 2004 by adding a dinner meeting with the Board of the Department of Social Services on Tuesday, September 21 at 5:30 pm in Room D at the Southern Human Services Center (prior to the 7:30 pm BOCC meeting), and also consider moving the Tuesday, November 9 Work Session the Government Services Center to Monday, November 15, at 7:30 pm at the Government Services Center. 

p.      Budget Amendment #1 APPROVED

The Board will consider approving budget and grant project ordinance amendments for fiscal year 2004-05. 

q.      Refinancing BB&T Installment Purchase Agreement APPROVED

The Board will consider approving a modification agreement and resolution for installment purchase contracts entered into with BB&T to finance school facilities that will result in savings to the County and authorize the Chair and Finance Director to sign. 

r.       Minute Preparer Agreement APPROVED

The Board will consider a two-year agreement between the County of Orange and Becky Butler for the preparation of BOCC meeting minutes and authorize the Chair to sign of behalf of the Board.

s.       Renewal Agreement with Chapel Hill Training and Outreach, Inc. and Health Department for Dental Services for Head Start APPROVED

The Board will consider approving a renewal agreement for Health Department provision of dental services for the Head Start Program children offered by Chapel Hill Training and Outreach, Inc., subject to final review by staff and the County Attorney, and authorize the Chair to sign.

t.        Contract Between CHCCS, OCS, and Health Department for School Nurses APPROVED

The Board will consider approving the contracts between CHCCS, OCS and the Health Department for School Nurse Funding subject to final review by staff and the County Attorney, and authorize the Chair to sign. 

u.      Agreement Renewal with Respite Care Providers and the Department on Aging APPROVED

The Board will consider authorizing renewal agreements with respite care providers with the Department on Aging, subject to final review by staff and the County Attorney. 

v.      Continuation Agreement with the Town of Chapel Hill for Senior Recreation Services APPROVED

The Board will consider approving a continuation Agreement with the Town of Chapel Hill to provide funding in the amount of $46,697 for senior recreation programs on behalf of the Town's Parks and Recreation Department and authorize the Manager to sign. 

w.     Purchase of Two Trucks for Rural Curbside Recycling Program APPROVED

The Board will consider approving the purchase of two recycling trucks to be employed in Orange County's rural curbside recycling program, based on a bid awarded by the Board of Commissioners on May 18, 2004 to Carolina Environmental Systems of Kernersville, North Carolina for a previous recycling truck purchase at a delivered cost of $287,178 for two units; and authorize the Purchasing Director and Finance Director to execute all necessary paperwork associated with the acquisition and financing of the tow trucks. 

6.  Resolutions or Proclamations (8:25-8:40)

a.      Resolution In Support of Scenic Byway Designation for Old NC 86 APPROVED

The Board will consider a resolution of support for an application to have a segment of Old 86 designated as a North Carolina Scenic Byway and authorize the Chair to sign on behalf of Orange County. 

7.  Special Presentations

8.  Public Hearings (8:40-8:50)

a.         FY 2004 CDBG Scattered Site Housing Rehabilitation Program APPROVED

The Board will conduct a public hearing to receive citizen comments regarding a change in the dwelling units targeted for repair under the County's FY 2004 Scattered Site Housing Rehabilitation Program and authorize the staff to proceed with grant implementation. 

9.  Items for Decision--Regular Agenda

a.       Parks Operations Base and County Storage Facility:  Approvals for Architect and Capital Project Ordinance (8:50-9:10) APPROVED

The Board will consider exempting this project from the qualification-based selection process for architect services as allowed by GG 143-64.32 and award a contract with Corley Redfoot Zach Architects (CRZ) in an amount not to exceed $45,000 for the design of buildings at the Public Works site to be used as a storage facility for County departments and a base for operations of the Parks Department and authorize the Chair to sign on behalf of the Board; and to approve the capital project ordinance funding $675,000 to the project commensurate with discussions during the recent budget deliberations. 

b.      Contract Approval:  Southern Orange Senior Center Architect (9:10-9:30)  APPROVED

The Board will consider accepting the recommendation of the Southern Orange Senior Center Architect Selection Panel to retain Gurlitz Architects, Durham, North Carolina for the design of the Center; and approve a contract, contingent upon attorney and staff review, in an amount not to exceed $322,000; and authorize the Chair to sign on behalf of the Board; and direct the Manager to request Expedited Review of the project from the Town of Chapel Hill. 

c.       Phase One DAVI-NET - Preliminary Plan (9:30-9:50) APPROVED AS AMENDED

The Board will consider the Preliminary Plan for Phase One DAVI-NET. 

d.      Appointments (9:50-10:00)

(1)         Agricultural Preservation Board - One New Appointment DR. JAMES WYNN

The Board will consider one appointment to the Agricultural Preservation Board. 

(2)         Commission for the Environment - Three New Appointments HEATHER MACDONALD, MARGE LIMBERT, AND MICHELLE KEMPINSKI

The Board will consider appointments to the Commission for the Environment. 

(3)         Library Services Task Force - One New Appointment AMY EFLAND

The Board will consider one appointment to the Library Services Task Force. 

10.  Reports NONE

11.  Closed Session NONE

12.  Adjournment