Regular Meeting
Wednesday, June 23, 2004
5:30 p.m.
Southern Human Services Center
2501 Homestead Road
Chapel Hill, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (5:30-5:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.  Public Comments (5:35-5:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

  a.         Matters not on the Printed Agenda

  b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (5:45-6:00)

4.  County Manager's Report (6:00-6:05)

5.  Items for Decision--Consent Agenda (6:05-6:25)

  a.      Minutes

The Board will consider correcting and/or approving the minutes as submitted by the Clerk to the Board for meetings on April 24, 26, 29 and May 24, 2004. 

  b.      Appointments

(1)      Adult Care Home Community Advisory Committee - Three Reappointments

The Board will consider reappointments to the Adult Care Home Community Advisory Committee. 

(2)      Advisory Board on Aging - One Reappointment

The Board will consider one reappointment to the Advisory Board on Aging. 

(3)      Human Relations Commission - Three Reappointments

The Board will consider reappointments to the Human Relations Commission (HRC). 

(4)      Jury Commission - One Reappointment

The Board will consider one reappointment to the Jury Commission. 

(5)      Nursing Home Community Advisory Committee - Three Reappointments

The Board will consider three reappointments to the Nursing Home Community Advisory Committee.

(6)      Orange County Board of Adjustment - Two Reappointments

The Board will consider reappointments to the Orange County Board of Adjustment. 

  c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 101 requests for motor vehicle property tax releases or refunds. 

  d.      NC State Firemen's and Rescue Squad Pension Fund Certification Roster

The Board will consider approving the certification requirements for the Fire Marshal to participate in the North Carolina State Firemen's and Rescue Squad Workers' Pension Fund and authorize the Chair to sign. 

  e.      North Chatham Volunteer Fire Department - Amendment to Fire Protection Contract for Damascus and Southern Triangle Fire Districts

The Board will consider amending the contract between the County of Orange And the North Chatham Volunteer Fire Department for an increase in the 2004 - 2005 budget for fire protection services in the Damascus and Southern Triangle Fire Districts, subject to final review by the County Attorney , and authorize the Chair to sign. 

  f.        EMS Events and Facilities Contract Renewal - Orange EMS & Rescue Squad

The Board will consider renewing, on a month-to-month basis, the existing contract with Orange EMS & Rescue Squad, Inc. to provide for special event coverage, leasing of space in Squad buildings, and the sharing of County and Squad resources in the delivery of emergency medical services for the period July1, 2004 through June 30, 2005, subject to final review by staff and the County Attorney, and authorize the Chair to sign. 

  g.      Approval of Fiscal Year 2004-05 Budget Ordinance, Capital Project Ordinances, and Grant Project Ordinances

  h.      Application for State Public School Building Capital Funds

The Board will consider approving an application to the North Carolina Department of Public Instruction to release funds from Orange County's Public School Building Fund account for the 2003-04 debt service payment related to construction of A. L. Stanback Middle School and authorize the Chair to sign. 

  i.        Budget Amendment #14  

The Board will consider the budget, capital project and grant project ordinance amendments for fiscal year 2003-04. 

  j.        Utilization of Land at Public Works Facility for Parks Operation Base and County-wide Storage Facility

The Board will consider assembling the appropriate stakeholders to develop a plan for utilization of land at the Public Works Facility for use as a parks operations base and county wide storage facility; and appoint Commissioner Halkiotis as the Board's representative to the group; and Approve a 12-month lease with JCBH Properties, LLC for approximately 4,000 square feet of interior space and 3,500 square feet of exterior storage area at 503 Cornerstone Court, Hillsborough and authorize the Chair to sign; and authorize the Manger to contract with a surveyor to expedite site planning work over the summer. 

  k.      Authorization for Staff to Bid and Acquire Grant Funded Decontamination Equipment

The Board will consider authorizing the Purchasing Director to solicit and award a bid to purchase a federal grant-funded portable decontamination shelter with related equipment at a cost not to exceed the available grant funding of $21,677. 

  l.        Bid Award:  Construction of Stormwater Management System for C & D Landfill  

The Board will consider awarding a bid number 1390 to CJ MacIsaac of Eden, North Carolina at a total cost of $59,475 to construct a stormwater management system to handle runoff from the new construction and demolition (C&D) landfill; and authorize the Purchasing Director to execute the necessary paperwork.

  m.    Approval of the Interlocal Cooperation Agreement Establishing the Orange-Person-Chatham Local Management Entity (LME)

The Board will consider approving an Interlocal Cooperation Agreement (ICA) to form a three-county public entity to serve as the Local Management Entity (LME) for ensuring mental health, development disability, and substance abuse services (MH/DD/SA) in the Orange, Person, and Chatham counties catchment area, to go into effect on July 1, 2004 and authorize the Chair to sign.

  n.      Approval of Orange County's Three-Year Solid Waste Plan Update

The Board will consider adoption a resolution that provides formal approval of the three-year update of Orange County's Solid Waste Management Plan for submission to the State of North Carolina

  o.      EMS Medical Director Contract Renewal

The Board will consider renewing an agreement between Orange County and the UNC Department of Emergency Medicine concerning medical direction of Orange County's Emergency Medical Services (EMS) program and authorize the Chair to sign. 

  p.      Capital Project Ordinance - Chapel Hill-Carrboro City Schools High School #3

The Board will consider approval of an amended capital project ordinance for Chapel Hill-Carrboro City Schools (CHCCS) High School #3 to appropriate additional funs for land acquisition. 

  q.      Change in BOCC Regular Meeting Schedule

The Board will consider one change in the County Commissioners' regular meeting calendar for the year 2004 on the evening of Monday, August 23, 2004. 

  r.       Fiscal Year 2003-2004 Forest Service Contract  

The Board will consider approving the annual agreement between Orange County and the North Carolina Department of Environment and Natural Resources (DENR) for protection, development, reforestation, management and improvement of forest lands located in the County and authorize the Chair to sign. 

6.  Resolutions or Proclamations (6:25-6:40)

  a.      Resolution - Provision of County Funds for Chapel Hill Greenways Project

The Board will consider a resolution regarding the use of $1 Million in 2001 County Parks and Open Space bond funds for Town of Chapel Hill Bolin Creek greenways expansion.

7.  Special Presentations (6:40-7:05)

  a.      West Ten Soccer Park Concept Plan Process and Update on Bidding Procedures  

The Board will consider a pre-concept plan for the soccer park planned for the Euliss property (working title West Ten Soccer Park); and to authorize the Purchasing Director to work with Orange County Schools (OCS); and our mutual consultant, Corley Redfoot Zack (CRZ) to: 1) determine the most appropriate method of bidding the soccer park element of the project concurrently with OCS; 2) to approve the issuance of the bid for the pre-grading (earthwork) component of the soccer park; and 3) to work with the Manager and Attorney to develop and enter into an interlocal agreement between OCS and the County that formalizes the outcome of this collaborative effort.

8.  Public Hearings (7:05-8:00)

  a.      Durham Technical Community College Satellite Campus Site in Orange County

The Board will receive public comment regarding the site being recommended for the Orange County campus of the Durham Technical Community College; and to discuss acquisition steps as may be appropriate; and contingent upon Board support and attorney and staff review, authorize the execution of the purchase and sale agreement.  

  b.      Orange County Middle School #3 (Class A Special Use Permit)  (Pages 1-69, Attachments 1-5)  (Pages 70-158, Attachments 6-11)

The Board will consider closing the Public Hearing, hear recommendations and then make a decision regarding the Resolution of Approval for the Special Use Permit application for Orange County Middle School #3. 

  c.       Public Hearing and Final Steps for Planned Debt Issuance

The Board will receive public comment on the bond orders for the proposed issuance of $4.2 million in two-thirds net debt reduction bonds and $15 million in installment financing and to consider taking further actions that would allow staff to proceed with the issuance of the proposed debt. 

9.  Items for Decision--Regular Agenda

a.   Proposed Addendum B to the Interlocal Agreement on CHCCS High School #3 (8:00-8:30)   

The Board will further discuss and consider approval of a proposed addendum to the interlocal agreement that became effective on August 7, 2003 regarding the planned third Chapel Hill-Carrboro City Schools (CHCCS) high school and provide appropriate direction to staff regarding the outstanding transportation-related issues. 

  b.      Contract to Purchase the Adams Tract/Grant of Conservation Easement From Town of Carrboro to Orange County (8:30-8:55)  

The Board will consider the joint purchase of the Adams property (approximately 27 acres) with the Town of Carrboro and to consider the acceptance of a conservation easement from the Town of Carrboro and authorize the Chair to sign the contract on behalf of the County, subject to final review by staff and County Attorney; and authorize the Chair to sign the conservation easement and instruct the County Attorney and staffs from ERCD and Finance to schedule and complete a closing on the property on or before September 30, 2004. 

  c.       Appointments (8:55-9:05)

(1)      Advisory Board on Aging - One New Appointment

The Board will consider one appointment to the Advisory Board on Aging. 

(2)      Orange County/Town of Hillsborough Urban Transition Area Task Force

The Board will consider appointments to the Orange County/Town of Hillsborough Urban Transition Area Task Force. 

(3)      Personnel Hearing Board - Two Vacancies

The Board will consider two appointments to the Personnel Hearing Board. 

(4)      Human Relations Commission - Two New Appointments

The Board will consider appointments to the Human Relations Commission (HRC). 

10.  Reports (9:05-9:30)

  a.      Request for Qualifications (RFQ) to Professional Planning Consultants for the Development of a Countywide Transfer of Development Rights (TDR) Program

The Board will receive a timeline and procedure regarding distribution of an RFQ to professional planning consulting firms within the region and nationally and provide comments or feedback to staff. 

11.  Closed Session

12.  Adjournment