Regular Meeting
Tuesday, June 8, 2004
7:30 p.m.
F. Gordon Battle Courtroom
106 East Margaret Lane
Hillsborough, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.  Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45-8:00)

4.  County Manager's Report (8:00-8:10)

5.  Items for Decision--Consent Agenda (8:10-8:20)

a.      Minutes

The Board will consider correcting and/or approving the minutes from the April 13, 2004 regular meeting as submitted by the Clerk to the Board. 

b.      Appointments

(1)     Hillsborough Board of Adjustment

The Board will consider one reappointment to the Hillsborough Board of Adjustment. 

c.       Establish Permanent Part Time Librarian Position for the Cybrary located in the Carrboro Century Center

The Board will consider establishing a permanent part time (30 hours) Librarian position to staff the Cybrary in the Carrboro Century Center. 

d.      Contract with the Town of Chapel Hill for Animal Control and Emergency Animal Rescue Services (EARS)

The Board will consider approval for entering into a contract with the Town of Chapel Hill to provide the Town with animal control and emergency animal rescue services beginning July 1, 2004 in the amount of $66,820 and authorize the Chair to sign, subject to final review by the County Manager and County Attorney. 

e.      Contract with the Town of Carrboro for Emergency Animal Rescue Services (EARS)

The Board will consider approval for entering into a contract with the Town of Carrboro to provide the Town with emergency animal rescue services beginning July 1, 2004 in the amount of $6,000 and authorize the Chair to sign, subject to final review by the County Manager and County Attorney.

f.        Contract Renewal with UNC Family Medicine and Health Department

The Board will consider a contract renewal with UNC Family Medicine and Health Department for Physician Services and authorize the Chair to sign pending approval of the FY 2004-05 budget and County Attorney review. 

g.      Agreement Renewal with UNC School of Dentistry for Pediatric and General Practice Dental Resident Services for Health Department

The Board will consider renewing agreements with the UNC School of Dentistry for a pediatric dental resident and for a general practice dental resident for the Health Department and authorize the Chair to sign subject to the approval of the 2004-05 budget. 

h.      Contract Renewal for Pharmacy Services for Health Department

The Board will consider approving the contract renewal for pharmacy services for the Health Department and authorize the Chair to sign, pending the approval of the 2004-05 budget and County Attorney review. 

i.        Hyconeechee Regional Library Contract Agreement Renewal

The Board will consider renewing  the contract agreement between the Hyconeechee Regional Library System and the counties of Caswell, Orange , and Person and authorize the Chair to sign. 

j.        Contract Renewal:  The People's Channel

The Board will consider renewing an agreement with The People's Channel to telecast County Commissioner meetings for fiscal year 2004-05 and authorize the Chair to sign. 

k.      Lease Renewals:  Skills Development Center

The Board will consider renewing lease agreements with the partners in the Skills Development Center and authorize the Chair to sign. 

l.        Employee Assistance Program Contract Renewal

The Board will consider approving continuation of the Employee Assistance Program (EAP) contract with Magellan Behavioral Health for the period July 1, 2004 through June 30, 2006 with no rate increase and authorize the Chair to sign, subject to staff and County Attorney review. 

m.    Contract Renewal with UNC Hospitals for DSS to Provide Medicaid Workers

The Board will consider continuing the contract for income maintenance staff at the UNC Hospitals. 

n.      Contract Renewal with Orange Enterprises for Supportive Employment Services

The Board will consider renewing/continuing the contract with Orange Enterprises for services to Work First clients with significant barriers for $15,000 in Fiscal Year 2004-05. 

o.      Contract Renewal with Morgan and Associates for Faith Community Coordinator for Work First Participants

The Board will consider approving the continuation of a contract with Morgan and Associates for the development of partnerships with various faith communities focusing on improved job retention for Work First participants. 

p.      Contract Renewal with Employment Security Commission for Job Placement Services at the Skills Development Center

The Board will consider continuing the contract with the Employment Security Commission for services to Work First clients and other residents at the Skills Development/JobLink Center. 

q.      Contract Renewal with Center for Employment Training for Vocational Training

The Board will consider renewing the contract with the Center for Employment Training. 

r.       Contract Renewals with School Systems for Adolescent Parenting Services

The Board will consider continuing contracts with each school system to provide specialized services to pregnant and parenting teens. 

s.       Contract Renewal with Northen Blue for DSS Legal Services

The Board will consider approving the Fiscal Year 2004-05 renewal contract for legal representation for the Department of Social Services, subject to final review by staff and the County Attorney. 

t.        Renewal of Contract for Curbside Recycling

The Board will consider approving the contract renewal with Waste Industries, Inc. for urban and rural curbside recycling services, which will enable Orange County to continue to provide urban curbside recycling services over the next fiscal year, and further allow the County to end the contracting of rural curbside recycling services in anticipation of a transition to providing this service as part of the County operated recycling program and authorize the Chair to sign subject to final review by Staff and the County Attorney. 

u.      Renewal of Voluntary Agricultural District - Carl and Elizabeth Walters

The Board will consider approving the renewal of an existing Voluntary Agricultural District for Carl and Elizabeth Walters and Victor C. Walters, Sr.

v.      Efland Cheeks Park (Phase II) Lighting Plan

The Board will consider authorizing the staff to contract for a lighting plan of the field and walking track lighting as the initial part of construction of Phase II of Efland-Cheeks Park. 

w.     General Assembly Establishment of the Orange-Chatham Boundary Line

The Board will consider approving a resolution requesting that the North Carolina General Assembly establish the boundary ling between Orange County and Chatham County. 

x.      Home and Community Care Block Grant for Older Adults - Funding FY 2004-2005

The Board will consider approving the recommended Home and Community Care Block Grant For Older Adults Funding Plan in the amount of $427,956 for FY 2004-05 and authorize the Chair to sign. 

y.      Surplus Disposal 2004

The Board will consider declaring items as surplus; and adopt a resolution authorizing the Director of Purchasing and Central Services to conduct an auction of those personal property items declared surplus or confiscated, said auction to be held on Saturday, July 31, 2004 at the Public Works Department, Highway 86, Hillsborough; and authorize the transfer of three vehicles to the Wheels for Work Program; and approve the continued reallocation of certain surplus personal computers to non-profit organizations meeting approved criteria. 

z.       Approval of Orange County's Three-Year Solid Waste Plan Update

The Board will consider adopting a resolution that provides formal approval of the three-year update of Orange County's Solid Waste Management Plan for submission to the State of North Carolina.  

6.  Resolutions or Proclamations (8:20-8:50)

a.      Lightning Safety Awareness Week

The Board will consider designating the week of June 20^th through 26^th, 2004 as Lightning Safety Awareness Week in Orange County and encourage residents to learn more about lightning safety. 

b.      Amateur Radio Week

The Board will consider adopting a proclamation recognizing the week of June 20 through 27, 2004, as Amateur Radio Week in Orange County and authorize the Chair to sign. 

c.       Next Steps Required for Approved Debt Issuance

The Board will consider the required actions necessary to facilitate the issuance of debt in accordance with the debt issuance schedule presented to the Board on May 5, 2004; and establish a Public Hearing on June 23, 2004 and authorize the Finance Director and other staff to proceed as indicated within the resolutions. 

d.      Resolution Providing Comments Regarding Proposed Changes to the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization Metropolitan Area Boundary

The Board will consider adopting a resolution providing comment to the Transportation Advisory Committee (TAC) of the Durham-Chapel Hill-Carrboro (DCHC) Metropolitan Planning Organization (MPO) regarding expansion of the DCHC MPO Metropolitan Area Boundary (MAB). 

e.      A Resolution Establishing the Intent of Durham County, Durham City, and Orange County to Cooperate With Regard to Planning Issues in Certain Defined Areas

The Board will consider a resolution establishing the intent of Durham County, Durham City and Orange county to cooperate with regard to planning issues in certain defined areas, and to discuss plans for courtesy review of the Draft Durham City-County Comprehensive Plan. 

7.  Special Presentations (8:50-9:10)

a.      Fairview Park Report

The Board will consider a series of maps showing existing, proposed and potential uses of the properties belonging to Orange County and the Town of Hillsborough in the Fairview Park, Orange County Public Works vicinity and direct County staff as to how the Board wishes the staff to proceed. 

8.  Public Hearings (9:10-9:20)

a.      Public Hearing on Establishing the Orange-Person-Chatham Local Management Entity (LME)

The Board will receive public comment on entering into an Interlocal Cooperation Agreement (ICA) to form a three-county public entity to serve as the Local Management Entity (LME) for ensuring mental health, developmental disability, and substance abuse services (MH/DD/SA) in the Orange, Person, and Chatham counties catchment area. 

9.  Items for Decision--Regular Agenda

a.       Approval of Contracts with Veterinarians to Provide Spay/Neuter Surgery Services to the Orange County Animal Shelter (9:20-9:35)

b.      Proposed Waste Reduction, Reuse, and Recycling Fee (9:35-10:00)

The Board will consider approving a proposal to implement for FY 2-4-05 a tiered Waste Reduction, Reuse, and Recycling Fee (3R Fee) to be assessed on all improved Orange County property to finance recycling and waste reduction services/programs. 

c.       Parks Operations Base (10:00-10:20)

The Board will consider options for space to be used as a parks operations base and approve a 12-month lease with JCBH Properties, LLC for approximately 4,000 square feet of interior space and 3,500 square feet of exterior storage area at 503 Cornerstone Court, Hillsborough per the terms and conditions herein cited; and authorize the Chair to sign. 

d.      Appointments (10:20-10:25)

(1)      Hillsborough Planning Board - One Appointment

The Board will consider one appointment to the Hillsborough Planning Board. 

(2)      Advisory Board on Aging - One New Appointment

The Board will consider one appointment to the Advisory Board on Aging. 

(3)      Orange County/Town of Hillsborough Urban Transition Area Task Force

The Board will consider appointments to the Orange County/Town of Hillsborough Urban Transition Area Task Force. 

10.  Reports

11.  Closed Session

12.  Adjournment