Regular Meeting
Tuesday, November 18, 2003
7:30 p.m.
F. Gordon Battle Courtroom
106 E. Margaret Lane
Hillsborough, NC  27278     

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.

1.      Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.            Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.            Board Comments (7:45-8:00)

4.            County Manager's Report (8:00-8:05)

5.            Resolutions or Proclamations

6.            Special Presentations (8:05-8:25)

a.      2002-2003 Comprehensive Annual Financial Report (CAFR)

The Board will receive the Comprehensive Annual Financial Report (CAFR) and Single Audit Report for the fiscal year ended June 30, 2003. 

7.            Public Hearings (8:25-8:35)

a.      North Carolina Community Transportation Program (CTP) Administrative Grant Application for FY 2004/2005

The Board will consider conducting a public hearing on the North Carolina Community Transportation Program (CTP) grant application by Orange Public Transportation for FY2004/2005, approve the grant application for a total amount of $196,421, and adopt a resolution authorizing the application and entering into agreement with the North Carolina Department of Transportation for all necessary assurances; and authorize the Chair to sign the Community Transportation Program Resolution and Annual Certified Statements of Participation.  

8.            Items for Decision--Consent Agenda (8:35-8:45)

a.      Minutes

b.      Appointments

(1)         Commission for the Environment

      The Board will consider the reappointment of four members of the Commission for the Environment

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 213 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Lease/License Renewal Agreement - Alternate Daily Landfill Cover

The Board will consider approving the renewal of a licenses/lease agreement with Landfill Service Corporation to provide material that, in accordance with State regulations, is sprayed on the working face of the landfill after each day of operation; and authorize the Chair to sign, subject to final review by Staff and County Attorney. 

e.      Lease Renewal:  501 W. Franklin Street, Suite #105

The Board will consider approving a lease renewal with Terradotta.com, a software consulting firm, for space at 501 W. Franklin Street commencing on December 3, 2003 through December 2, 2004 for a monthly rental fee of $675; and authorize the Chair to sign on behalf of the Board. 

f.        Petition for Addition to the State Maintenance Program:  Hamecon Place & Porteur Point

The Board will consider a petition to add Hamecon Place and Porteur Point to the State-maintained Secondary Road System. 

g.      Acceptance of Conservation Easement Assignment from the Triangle Land Conservancy - Trinity School of Durham and Chapel Hill

The Board will consider authorizing acceptance of a conservation easement assignment from the Triangle Land Conservancy for land owned by Trinity School along New Hope Creek, and the subsequent assignment of the easement to the State of North Carolina; and authorize the Chair to sign. 

h.      Acceptance of Conservation Easement Assignment from the Triangle Land Conservancy - Jeffrey and Angela Fisher

The Board will consider authorizing acceptance of a conservation easement assignment from the Triangle Land conservancy for land owned by Jeffrey and Angela Fisher along New Hope Creek, and the subsequent assignment of the easement to the State of North Carolina; and authorize the Chair to sign.

i.        Proposed By-Laws Revision - Human Services Transportation Advisory Board

The Board will review and consider approval of proposed revisions to the by-laws of the Orange County Human Services Transportation Advisory Board. 

9.            Items for Decision--Regular Agenda

a.       Proposal Award and Contract Negotiation with APS for Interim Management and Operation Services for the Orange County Animal Shelter (8:45-9:15)

The Board will consider awarding a proposal and entering into a contract with the Animal Protection Society (APS) for interim management and operations of the Orange County Animal Shelter beginning February 1, 2004 through June 30, 2004, with a provision for possible extension, in an amount not to exceed $49,470 per month; and authorize County staff to enter into formal contract negotiations with APS for interim services. 

b.      Building Capacity for Public Health Preparedness and Response in Orange County Health Department (9:15-9:40)

The Board will consider building the capacity of the Orange County Health Department to carryout its responsibilities in public health preparedness and emergency response as part of the overall Orange County emergency response through acceptance of funds available and establishing two public health preparedness positions; and accept the additional allocation of funds from the North Carolina Division of Public Health in the amount of $69,199 for public health preparedness and response; accept the $50,00 grant award from the US Department of Health and Human Services Public Health Service for development of a Medical Reserve Corps in orange County; authorize a permanent full-time public health nurse position to fulfill the duties as the Public Health Preparedness Coordinator effective December 1, 2003; and authorize a permanent full-time public health educator as the Volunteer Coordinator effective December 1, 2003 to fulfill the duties associated with creating a Medical Reserve Corps in Orange County. 

c.       Appointments (9:40-9:50)

(1)         Adult Care Home Community Advisory Committee (ACHCAC)

The Board will consider an appointment to the Adult Care Home Community Advisory Committee.

(2)         Arts Commission

The Board will consider an appointment to the Arts Commission.

(3)         Orange County Board of Adjustment

The Board will consider an appointment to the Orange County Board of Adjustment. 

(4)         Commission for the Environment

The Board will consider an appointment to the Commission for the Environment. 

(5)         Human Relations Commission

The Board will consider an appointment to the Human Relations Commission. 

(6)         Information Technology Advisory Committee

The Board will consider an appointment to the Information Technology Advisory Committee. 

(7)         Recreation and Parks Advisory Council

The Board will consider appointments to the Recreation and Parks Advisory Council. 

10.            Reports

a.       Soccer Superfund - Policy and Guidelines (9:50-10:10)

The Board will consider a draft policy and set of guidelines for use of the Soccer Superfund; and provide feedback and input to staff as desired.  The document would be brought back for action at a subsequent meeting. 

11.            Closed Session

12.            Adjournment